Although she has been working alongside us since late summer, I’m only now introducing Janelle Beasley to our blog audience. Janelle is the Works on Paper Preparator at the Eskenazi Museum of Art here at Indiana University.
The art museum is currently undergoing renovations and will reopen in the fall of 2019. Employees were relocated to offices across campus and as the construction began, Janelle was welcomed with a cozy corner in our lab here in IU Libraries Preservation where she will reside for the near future. The lack of public exhibition demands is allowing her to perform some comprehensive rehinging and matting work on aspects of the Old Master print collections as well as modern and contemporary photographic works. Improved conservation facilities are on the list of changes at the museum- giving Janelle first-hand experience with lab space development too.
Janelle has been with the campus museum for several years now and brings to her position a wealth of experience from the commercial framing world. She’s adding to this by acquiring some new skills in paper conservation and preservation through workshop attendance and mini-lessons from us. It’s a win-win situation for us here in the lab too! We get extra company, and we can share some of our tips and techniques while looking over Janelle’s shoulder at the beautiful wood engravings and etchings she busies herself with.
I have recently discovered a sure-fire way to keep things interesting in my job: endeavor to repair books about photography. As a result of the recent closure of the Fine Arts Library, we have seen a high volume of materials from that collection. We wanted to see these things. The move of the collection presents an opportunity for us to sweep in and gather up materials that need attention. Add to that the fact that we spent a good deal of the summer working on a project to give some love to the Science collections. Where do Science and Art collide? Well, a heck of a lot of places, actually. For example:
Another way in which Art and Science come together is in books about photography. And what does any self-respecting photography book include? Pictures of naked ladies. Actually, it often doesn’t include pictures of naked ladies any longer, because they have all been stolen. It’s like an epidemic. Except that the illness occurred decades ago and we are only now discovering the casualties.
It’s almost exclusively naked ladies. Either people don’t want to steal photos of naked men, or the photos of naked men weren’t there in the first place, or the books with photos of naked men have been more closely guarded over the decades. There is probably a whole course in gender studies waiting to be taught on just this topic. (Photos of Michelangelo’s David don’t count. And they don’t go missing.)
Also, I’m not going to be including pictures of any naked humans in this blogpost, so don’t get all excited.
I recently took over the lab task of tracking down missing pages. Pages go missing from books for a whole host of reasons. Here are just a few, off the top of my head:
Someone really needed that article for their research paper and the book could not be checked out.
Someone really disagreed with that article and didn’t want anyone else in the world to read it.
The book is old. The adhesive on the spine dried up. Some pages just fell out.
Pet chinchilla ate the pages.
Someone forgot to bring money for the photocopier.
Photocopiers hadn’t been invented yet.
Someone had a really bad cold and forgot their pocket handkerchief.
That chart/map/table is just very useful to have on hand.
That picture is really pretty and someone wanted to put it on the wall in their dorm room.
That picture is of a naked lady .
Ok – let’s be clear here. Some of these things still happen, but many of these problems occurred in the past and are just coming to light now. When you have the font of all human knowledge AND a camera on the device in your pocket, you don’t really need to steal knowledge or images from the library any more. But sometimes pets do get out of hand. Books are continuing to age. Pages still legitimately fall out and get lost. Sometimes. But thefts perpetrated in decades past seem to be the most common reason for missing pages.
Tracking down missing pages is a bit like traveling into the past. You start to question the motivations of the person who took the pages. In most cases, you feel that someone just thought a picture was so lovely that they wanted to frame it and hang it on a wall. So they got a pair of scissors and hacked that sucker right out of the book and went on their merry way. I expect this does still happen occasionally. But it is now more likely that you would just Google image search that thing and then print your own copy. Or make it the wallpaper on your phone. We won’t even go into how weird if feels for me to talk about phones having wallpaper.
Let us take just a moment to think of the images that are on the other side of the picture of the naked lady. These baby goats, for example.
Think about all of the people who have been unable to appreciate this cuteness because someone just had to have the naked lady on the other side of the page.
Or, possibly, there is actually important text on the reverse and someone might now be missing a critical piece of information.
In some cases, the loss is too devastating for us to do anything about it. If the book is still in print, or readily available digitally, we might suggest to the subject librarian that the whole book be replaced. Sometimes, it simply isn’t worth our time to replace pages. But in many cases, the books are not so easy to come by, or would be perfectly all right if that one missing page were replaced. In these cases, I will go page hunting.
Here is a quick overview of the steps that might go into tracking down missing pages:
STEP 1: Figure out that there are pages missing from a book. This can happen when we do our first review of an item as it comes into the lab. Often, library staff or patrons discover that pages are missing and send the book on to us. This is most often noticed when someone sees sad stubs of pages that have been torn out.
Technically, people don’t discover the missing pages. They are missing, thus undiscoverable. What is discovered is the empty space:
STEP 2: Go through the rest of the volume to make sure that there are no other, previously unnoticed empty spaces. There very often are. Especially in books of photography. Extra especially in books of photography that include photographs of naked ladies.
STEP 3: Once you know exactly what is missing, look the book up on IUCAT to see if IU owns other copies of the book.
Nope, not that IU Cat.
If you are very lucky, then the book is out of copyright and available on Hathi Trust.
If you are very unlucky, the book is a bound copy of a popular periodical (Life magazine for example) with poor page numbering and no clear article breaks. It is difficult to place an interlibrary loan request (see Step 4) when you can’t specify which pages you need. Sadly, people love to take old magazine advertisements. I get it. Sometimes they are hilarious. And don’t have numbered pages.
STEP 4: Based on the availability of other copies of the book, make a determination of the best way to get a hold of another copy of the same edition of the book, and request that a copy be sent to you.
This is my chance to point out that I am not the only staff member involved in this endeavor. I have to work very closely with the staff in Document Delivery Services to solve these problems.
Below is a list of the most likely missing page situations and a quick description of how to proceed in each case:
Another copy is owned by a library at IU Bloomington -Either go to the library to find the book on the shelf, or request delivery through campus mail.
A copy is owned by a library at another IU campus. -Put in a delivery request through IUCAT to have the book sent through inter-campus mail.
A copy is owned by another library somewhere else in the world -Put in an interlibrary loan request through Document Delivery Services.
There is a scanned copy available online in Hathi Trust -Hope very hard that the pages you need are not also missing from the online copy. If they are there, celebrate, and download the relevant pages. Skip to Step 8.
The book is a periodical. -Document Delivery Services to the rescue again. In many cases, one can request electronic copies of specific pages. This is a lifesaver when it works. It is heartbreaking when the library at the other end sends the wrong thing and you have to bother the DDS people again.
There are no other copies available anywhere. -You are out of luck and there are no options left, because drawing your own replacement pictures or writing your own replacement text is not an appropriate option.
STEP 5: WAIT. The folks at Document Delivery Services will work all of the magic that they can to get you what you need. They are amazing and fabulous and friendly and helpful and deserve all of the superlatives.
STEP 6: Receive the other copy of the book you need. Compare the copies to make sure that the editions are the same, and to see if the pages you need are in this copy. Understand that if you are looking for missing naked lady pictures, 80% of the time the same pages will be missing from the copy from the lending library. If this is the case, contact the DDS folks and start the whole request process over again. Repeat as necessary. Sometimes this can go on for long time, getting one page from the University of Michigan copy and another page from the Purdue copy, etc.
STEP 7: If the pages you need are in the other library’s copy, then you may rejoice. Scan the pages from the replacement copy. Due to fabulous advances in technology over the last 20 – 30 years, we have a high- resolution flatbed scanner, which is an important piece of lab equipment. (Nominations are being accepted for the name-the-scanner contest. The winner will receive absolutely nothing except the satisfaction of knowing that they are very clever.)
STEP 8: Clean up the scanned pages in Photoshop and print out nice clean copies of the pages on acid free paper
STEP 9: Attach the copies into the original book. Additional repairs will often be needed at this point, so take care of those as well.
STEP 10: Send the book back out into the world with beautiful new pages and hope to goodness that they don’t just get ripped back out again.
Ok – After laying that all out, I guess my point is that this process is not quick. As with all of the other books that we handle, books with missing pages present a unique set of problems, and must be evaluated and dealt with individually. Books with missing pages take a lot more thought and care and work than many other books that we care for.
We love all of our books and will do our best for each of them. But for goodness sake, if you really, really need that picture, take a trip over to the digitization lab and scan yourself a copy. Or just take a photo of it with your phone. The folks at Document Delivery Services will thank you. And so will I. I’m tired of looking at naked ladies.
…would be just as useful. Following a recent orientation I gave for student employees within IU University Archives, it occurred to me that a microspatula can be just about as useful to archivists as it is to conservators. These small, hand-held pieces of metal with both rounded and tapered ends never fail in helping us with our jobs. I decided that an informal poster might be just the thing to spread the word to students and share with fellow conservators, so Paper Conservation Technician Hannah Helton and I set to work making one. The list certainly isn’t exhaustive (other uses range from spreading poultices and setting down flaking paint, to cleaning fingernails and using as a hair stick!) but you may learn a new tip nevertheless.
In the previous post, I mentioned some of the factors involved in choosing a consolidant for the job at hand. With this particular treatment I needed an adhesive that would obviously re-adhere flaking media, but I also needed one that would not dry with gloss on the relatively matte water-based paint Odets used, nor would I want one that would saturate the paint, causing it to appear darker where applied. Literature suggested both gelatin and isinglass would meet my requirements; I made some mock-ups to test the results and favored the isinglass.
So what is isinglass? It is obtained from the dried swim bladders of fish- in this case sturgeon- and is largely made up of collagen.
To prepare, one weighs out the amount needed and soaks it in water for 24 hours. The swollen mass is them mashed until pulpy and more water added to bring the solution to the percentage needed. It is finally heated to 55c for a short time. For an isinglass solution to be effectively vaporized in the ultrasonic mister, the concentration has to be quite low- in the 1%w/v range. This necessitates two or three applications for the consolidation to be successful.
Here are photos of the complete set up in operation-
Overall, the design developed back in the 1990’s functioned quite well. The parts were easy to procure through our campus chemistry storeroom (ringstand, three-prong clamp, LDPE bottle, tubing), Lowe’s (barbed connector to attach tubing to air compressor on suction table), and McMaster-Carr (fittings for the nozzle, and black rubber grommets to connect tubing to bottle*). This image shows a close-up of the nozzle held in my right hand. It features two reducing barbed fittings connected with 1/4″ tubing resulting in a 1/8″ stream of vapor.
From time to time, beads of condensed consolidant will form at the tip of the nozzle. In the above photo you can see a tube of blotter inserted into left side of the piece. Additionally, in my left hand I held a piece of blotting paper to absorb and drips that formed before they had a chance to fall onto the painting beneath. The biggest problem was with the airflow coming from the suction table compressor. The design has a 3-way T-connector placed along the supply tube before it enters the bottle. Its purpose is to bleed some of the air pressure off the hose so that it isn’t so great when leaving the nozzle as to blow away media flakes. I found the air pressure was still somewhat strong and required monitoring the angle and proximity to the artwork when in use. A much better, though more expensive, solution would be to attach some type of flow regulator to the air compressor valve on the suction table. Other than that, one other word of caution- it is important to flush the system after each use with water and air or the consolidant will build up in the tubing and nozzle. In the case of gelatin or isinglass (being organic) it could result in mold developing over time.
*other makers of this system have connected the tubes to the bottle with the use of hot-melt adhesives and epoxy. I found that the use of a grommet, with an inner diameter of the same size as the tubing or slightly smaller, gives a more effective and polished solution.
I’ve been busy the past several months in the Paper Lab getting together the parts, purchase requests and wherewithal to construct an ultrasonic mister in order to care for a group of paintings needing some attention.
Soon after the library received this gift, the Paper Lab hinged and matted nearly all of the paintings for storage and safer handling and access. During this process we noticed that a number of the artworks were suffering from condition issues related to the paint media that Odets chose. Much of the work relies on a layering method of drawing and painting over wax crayon. Odets would scratch through the pastel and gouache paints he favored to reveal the crayon beneath (a.k.a. sgraffito).
Here is a photograph of one such painting- on the back of a postcard- in raking light.
You can see how the teal blue paint has been scratched away to reveal orange, pink and purple wax crayon beneath. However, though the technique allowed Odets to create some wonderful images, it also created what we conservators refer to as inherent vice. There is little adhesion between the media layers and as the upper water-based paint layers dried, they began to shrink in place causing minute cracks and more seriously, flaking and loss. This close-up shows what I mean (poor little flaky fish!)
In these circumstances, conservators perform a process called consolidation. Typically, the consolidant is a type of adhesive carefully chosen for a number of factors including, but not limited to, compatibility with the object physically, visually and chemically, ease of preparation, ease of application, quality of bond strength and ageing characteristics. Normally, the process would be carried out under a low-power microscope using a small brush and delicately applying the consolidant to the cracks and underneath the lifting paint, fastening it back down. With these paintings the scale of damage prohibits such an approach- the fish above is 2cm long, which makes each of the tiny flakes far smaller than a millimeter in dimension. My fine motor skills are excellent, but not that excellent!
Another method is called for: that of Ultrasonic Misting. Developed by the Canadian Conservation Institute in 1990, the ultrasonic mister allows greater control of the whole process of consolidation of powdery paint and pigments. Unfortunately one can’t readily buy such systems- at least not at affordable rates for an aerosol generator- so I set out to construct one myself. There are a number of published articles explaining how to make one as well as a number of institutions who have blogged about it in the past, such as this account from the UCLA/Getty Conservation Program. Within a month or so I had purchased and cannibalized the necessary parts and had it up and running:
What the device consists of is a domestic ultrasonic humidifier, with the upper water reservoir removed. We use this very humidifier routinely in the lab for the relaxation of library materials, so it was good to have on hand! Resting in about one inch of water over the oscillator within the humidifier is a LDPE plastic bottle containing the consolidant adhesive. Ultrasonic frequencies generated in the base of the humidifier travel through the bottle and cause cavitation to occur, generating a fine mist of adhesive to rise from the liquid. A pump (the large white cube in the background to the left) was borrowed from our vacuum suction table to drive air into the bottle (through the clear tube entering the back of the bottle), and then the adhesive-laden water vapor finds its way out the top, through another length of tube to be emitted through a small applicator nozzle. Also sitting in front of the device is the consolidant of choice. Can you guess what it is? There is a clue in the painting I chose to include earlier…
Next week, I’ll cover the pros and cons of the design and talk about the success of the treatments.
The Preservation Department and the Auxiliary Library Facility (ALF) hosted a group of local students this week for a tour.
The students are taking art classes taught by Sandra Tokarski at Bell Trace, a senior living community just down the road from the lab. The art classes cover a wide range of media, and most recently they did book arts. So I guess their visit was kind of their capstone experience!
They were especially interested in some of our big equipment, such as board shears, book presses, and hydraulic guillotine, since their book making was done using only hand tools.
Above Lara Tokarski demonstrates the guillotine, which cuts cleanly through thick stacks of paper and can be used to trim the edges of text blocks.
Here is Vaughn Nuest dazzling the group with facts and figures about the ALF. They also were treated to a peek inside the vault where millions of the Library’s books, archival collections, and AV media are housed.
One brave soul, Sandra Tokarski, was treated by Brian Johnson to a ride on the lift truck!
In April, we had a lovely visit from the Guild of Book Workers / Midwest Chapter, while they were in Bloomington for their annual meeting.
In General Collections Conservation, aka the Book Repair Lab, we discussed the many changes in academic libraries that have led to an evolution in book repair practices, and showed the group some of the newer treatment techniques we are using today. Here I reprise some of that discussion, and then describe one of the board reattachment methods we demonstrated for them, called “thread staples.”
Changing Practices to Meet Evolving Needs
Preservation practices must be able to respond to new patterns of use, and to collecting strategies that are constantly evolving. In the earliest days of library preservation programs, for example, a new type of use — the photocopy machine — helped lead to improved methods in commercial library binding. Double-fan adhesive binding, which has for the most part replaced oversewing since the mid-1980s, allows volumes to lay flat for good capture without causing damage.
And so much has changed in academic libraries over the last two decades. Libraries have adjusted their collection management strategies for print collections in light of the wide availability of digital content, lower use of print, and demand for the space that print collections have occupied in library buildings.
Information resources lead long lives (if they survive) and their value may change over time, so preservation efforts must be able to meet the needs of current users while keeping the long view in mind. Today, selection for preservation and treatment decision-making both take into account these changing values and uses of the print collections. Envisioning the future value collections may hold, and factoring that into the actions taken today, is a challenging but fascinating part of the work of preservation.
Likewise, the approach to the repair and conservation of research book collections has evolved to support these changing strategies and needs. Advances in techniques have come via cross-fertilization among practices in different conservation specializations.
Traditionally, there was a “partitioning” of responsibilities for the remedial care of books in academic libraries1. Repair of circulating, or “general” collections adhered largely to standardized treatment protocols, or “treatment to specification” as described by Glen Ruzicka2. With this approach, the treatment for an item is selected from a set menu. This provides both consistency and efficiency. By contrast, rare book conservation treatment is customized for each item. Typically, different staff in separately equipped labs applied these two distinct approaches, using different materials and methods.
Also in the past, the high-use, circulating books for which standardized treatments were designed often consumed all the available resources for book repair. At the same time, rare book conservation focused on special collections. Older materials in the general collection sometimes fell between the cracks. This was partly due to their lower priority. But it was also because the procedures and skill sets of general collections conservation labs were designed for modern, case-bound books with strong, flexible texts, not for older binding structures or the kinds of deterioration from which they suffer. Options for older materials may have included deferring action by boxing, or reformatting to preserve intellectual content.
Today, new approaches to book repair, which began percolating in the 1990s, have led to greater integration of general and special collections conservation approaches3. Techniques appropriate for older or “medium-rare” books have become part of the repertoire of general collections conservation today. These methods tend to be more reversible, less invasive, and are often less time-consuming. And some practices from the world of general collections that lend efficiency have been adopted in the work of special collections conservation. So with more tools in the proverbial kit bag, we now have the capacity to address the preservation needs of our collections more holistically.
New Tool in Our Kit Bag — Thread Staples
During the MWGBW tour, we showed a variety of techniques used in our lab to solve a common problem of 18th and 19th-century books – detached boards. The attachment fails due to deterioration of the materials, structural design, use, or a combination.
Our repertoire of board re-attachment methods includes Japanese paper hinges, linen tabs, full cloth hinges, cutaway cloth hinges, Ramieband, and one called thread staples.
It is useful especially when you don’t have access to the text block spine, such as in a tight-back binding. It is stronger than Japanese paper hinges, so it can be used on books that are a bit heavier or larger. The first and last signatures need to be well attached.
The thread-staples repair has some things in common with another board re-attachment method called “new slips.” A description may be found in “Binding Repairs for Special Collections at the Harry Ransom Humanities Research Center,” by Olivia Primanis, published in the Book and Paper Annual, v. 19 (2000). http://cool.conservation-us.org/coolaic/sg/bpg/annual/v19/bp19-30.html
The basic idea for thread staples is that linen thread is sewn through the folds of the first and last signatures of the text block, and the thread tails are used to attach the boards.
Here is a diagram showing how the threads should end up after the sewing is done: one thread tail at the top and bottom, and two thread tails at every other sewing station:
Sewing can begin from the inside of the signature and come out at the point of the shoulder, or from the point of the shoulder on the outside to the inside of the fold, whichever is easiest. It depends somewhat on the depth of the shoulder. If starting inside, you un-thread the needle after the first pass, put the needle back on the thread inside, and then sew through the next sewing station from the inside.
I sometimes rub some thick paste into the threads right at the shoulder and press the tails toward the text block. This helps get the thread to lean in the right direction, but also protects against accidentally pulling the threads out during subsequent steps.
Next the thread tails are trimmed to the length that will fit under the lifted cover material (or paste-down), and then they are frayed out by untwisting the 3 plies first with your fingers, and then using a needle or awl to separate them further.
You should have something that looks like this:
Then the board is positioned on the text block
and the thread tails are adhered under the lifted cover material. The threads are splayed out, and made tight and flat using first a brush and then rubbing down/pushing inward with a spatula.
We enjoyed the visit from the Guild of Book Workers Midwest Chapter, and it was fun sharing some of our work!
“Integrated Book Repair,” by Gary Frost, Archival Products News, v.7, no. 3, Fall/Winter 1999-2000.
Occasionally unbound items come into the Paper Lab that are too thin to warrant a corrugated box, but they usually require a more substantial enclosure than a folder. The middle ground between those two enclosures is a four-flap portfolio made out of 20 pt. stock or, in some instances, corrugated board.
After the portfolio is constructed, the way to secure it closed is by simply tying a length of twill tape around it like a Christmas present. Then the tape is glued in place or threaded through the back of the portfolio. The result is neither very attractive nor very efficient. When setting flat on a table, the portfolio flaps often pull away from the rest of the enclosure, no matter how tight the ties are. When open on a table, the ties easily get lost underneath the rest of the portfolio.
Lately I have been making more of these portfolios than usual, and I wanted to come up with a less wasteful, more effective way to secure them. A technique used in the General Conservation Lab for fastening binder’s tape to board looked promising, so I tried it a couple of months ago with a portfolio made out of B-flute corrugated board. The result was very satisfying, and took care of all my complaints about the former method.
I wanted to be able to use the ties with portfolios made of thinner materials like 20 pt. stock, but I knew they would not hold up for long, if at all. A backing would be required.
Then I remembered Tyvek, which is easy to cut and almost impossible to tear. It also works well with PVA.
I put together some sample ties with and without Tyvek backing. The ties backed with Tyvek wouldn’t tear, no matter how hard I pulled. The ties glued directly to the surface of the board tore after the first big yank. I used the new method on an oversize portfolio that required two sets of ties, and the finished product looked as great as it is secure.
The advantages to this method are that there is less twill tape used per portfolio and the completed enclosure is stronger, more effective, neater in appearance, and more manageable for patrons and staff.
What could a ticket to a Cincinnati Buckeyes baseball game in 1869 have in common with a book of Sophocles’ works in Latin and Greek?
The ticket was signed by B.O.M. DeBeck, third-baseman for the Cincinnati Buckeyes. Here is the text of the advertisement of this rare bit of early baseball memorabilia:
“1869 pass issued by the first baseball team in American history, the Buckeye Base Ball Club of Cincinnati. Partially printed pass instructs: ”Admit Harry Heys and Lady to all games of the BBC” within a printed oval-shaped line. Verso is labeled ”No. 138” and is signed in black by the team’s former third baseman ”B.O.M. DeBeck” as Treasurer. The Buckeyes were the Cincinnati Red Stockings’ original rival, and were eventually absorbed into the Red Stockings. … A scarce baseball collectible.”
The connection is that B.O. M. DeBeck is the former owner of said book, now in the collection of the Indiana University Bloomington Libraries.
And from the number 2221 on the bookplate, it seems that DeBeck had quite a substantial library. A little more poking around on the old Internets reveals that besides playing baseball, B.O.M. DeBeck was a teacher in the Cincinnati public schools.
And he wrote this arithmetic book —
The sad state of DeBeck’s Sophocles is all too common. In the distant past, book repair in libraries meant the creative and copious application of tape. Now we spend our time removing it.
Here are all the pieces of bookcloth tape I removed from DeBeck’s book:
Fortunately, I have an effective method to reduce / remove the dry, crust of adhesive that this type of book cloth tape leaves behind. Klucel G in isopropanol is applied, and then “scrubbed” with a soft brush.
The crud softens, and can be wiped away. It usually take a few applications. I have used this technique with success on cloth and paper too, although it does nothing about the dark brown stains that penetrate the paper, as seen on the left edge of the title page below.