Arts, Crafts, and Preservation

These past few weeks have been a flurry of activity in the archives as fellow co-worker Amy finishes her exhibit of Robert Borkenstein, inventor of the Breathalyzer. She’s done a great job putting together such a large exhibit in so short a time, and it will be ready this weekend for the SAA-SC Conference being held at IU. If you can, come up to the archives office and check it out! There is a variety of materials in the exhibit, from Breathalyzer prototypes to newspaper clippings to photographs. It is a visually interesting exhibit!

While I had little to do with curating the exhibit, I was able to help out a little bit by mounting some of the photos. This was a big deal for me; I’ve never had this opportunity before. As an undergraduate student archival assistant, I was probably not trusted enough to try my hand at mounts that would adequately support and display the photograph. Dina Kellams taught me how to cut through thick foam board with an Exacto knife and straight edge, then attach strips of clear plastic to the corners to hold the photograph or newspaper clipping. (All these materials are, naturally, archival quality.) I found it a little nerve-wracking to size up and create the foam board backing – after all, one of the first principles taught in archival preservation is to keep knives and pencils away from the materials – but I would say that the four photograph mounts I created turned out all right. We have boxes of old mounts that can be recycled into new exhibits, but finding a mount that exactly fits your material is tricky. I had to leave one oddly-cut newspaper clipping on the table for a more experienced worker to handle. It will take a little work to become an expert in archival mounting, but my first foray into that project was a fun experience.

Reference questions for the archives, though very usual, have not been fielded my way in the past two weeks, so I’ve had time to finish up the publications series in Nugent’s papers. There is still a little cleaning up to do, but for the most part they have all been organized into 17 boxes. It’s pleasant to open up the boxes and see the neat, clean rows of manila folders. That might be one of my favorite results of processing. Of course, the organization and accessibility of the papers is an important result as well. For the most part, the publications series is organized chronologically, within the subseries of monographs, articles, and reviews. Nugent has been a very prolific writer and it’s not unusual for him to have written, and kept, over six drafts of one article, which takes up space quickly. I haven’t counted how many different publications are in those 17 boxes, but I would guess well over 100. Looking around me at all the boxes in this room alone, it boggles my mind at how much information and knowledge (institutional, professional, and personal) in so many formats is kept and preserved in archives.

In Nugent’s older writings, nearly everything in the boxes were bound with rusty paperclips or staples. Needless to say, this is undesirable from a preservation standpoint as the rust will stain and wear away at the paper, in addition to creating “rust dust” that is not pretty nor healthy for the papers. One of the main reasons processing can take so long is that all these paper clips and staples must be removed before the papers can be filed away. As I’m sure many processors have done, I used to have competitions with my co-workers to see who could fill up a jar with discolored metal faster. Newer paperclips and staples that have not yet become discolored are less of a preservation concern, since the climate control in archives helps prevent rusting, but it remains a problem to watch for in archives.

All in all, it’s been a good two weeks for learning new preservation skills and reinforcing old preservation standards.

W.T.K. Nugent: Notre Dame’s IU professor

As the new intern in the IU Archives this semester, I was assigned to continue processing the collection of history professor Walter T.K. Nugent’s papers. This collection, comprised of a sizeable 79 boxes, is a somewhat atypical accession for the IU Archives. Who is W.T.K. Nugent, you ask? Nugent was a history professor at Indiana University from 1963 to 1984, at which point he accepted the Tackes Professor of History chair at the University of Notre Dame, where he spent the remainder of his active teaching profession. Though he retired in 2000, he remains busy writing articles and reviews, focusing on the American West, the Progressive Era, and social/demographic history. As I was a history major myself (at the small school across the street from Notre Dame, coincidentally), I am really enjoying going through this collection – though I do occasionally get confused as to where I am after spending the afternoon reading off of Notre Dame stationery. Why does IU have the papers of this professor who spent most of his distinguished career at Notre Dame? To put it simply, he liked Indiana University better. We’re not questioning this too much.

I started the semester where the last intern left off, right in the middle of Dr. Nugent’s monographs. The history professor clearly took up his profession with gusto. The proof is in the amount of books, articles, and reviews he published; the speeches he gave; and the advice he shared with colleagues and friends through letters and email. Nugent has been active for nearly 50 years, culminating in approximately 50 boxes containing something about his publications. There are subseries within each major work, as well, including correspondence, reviews, drafts, and research. I never know what I’ll find when I open a box; as a true historian, Nugent filed away all kinds of papers, from Mackinaw Island pamphlets dating from the 1990s to personal photos taken on a trip to Brazil, to this little sheet slipped in among 1970s book reviews:

Golf Scores from 1973
Golf Scores from 1973

As a history student, I love to find these things when I’m working in the archives. However, as an archives student, the variety in Nugent’s collection raises many questions about what material is historically significant and what material is perhaps too sensitive to keep open. There are a few seemingly random papers like his golf scores, but there are also items like references and personal letters that raise issues of confidentiality and potential privacy problems interspersed with regular material. While it might be entertaining to know that Nugent shot some decent games in 1973, this likely will not help researchers interested in knowing Nugent’s take on that William Jennings Bryan book published in the same year. Still, can keeping one little paper like this really hurt the research value of the collection? These are the kinds of decisions archivists have to make as they process a collection. Access restrictions to sensitive information is perhaps more well-known as a processing issue, but along with that, processors must make some accession decisions on seemingly irrelevant but nonetheless fascinating material. I would argue that this makes the job all the more interesting.

Prof. Nugent’s papers will take awhile to process, but I have been enjoying all the research I’ve seen so far and look forward to the things I will find as I continue on. I’m almost done with his publications, which I think have given me a decent grasp of the ex-IU professor’s interests and methods in his academic life. I feel prepared to tackle the rest of this collection with a good understanding of what is historically important in Nugent’s life, and by extension, his papers.

Golf scores written on the back of an IU Transmittal Slip
Golf stats written on the back of an IU Transmittal Slip

New finding aid: Vice President and Dean of the Faculties records

 Do you need to know anything about Indiana University from 1940-1959?  This just may be the collection for you!  The finding aid for the Indiana University Vice President and Dean of the Faculties records is now online and is a treasure trove of information on university activities before, during, and after World War II.

The Dean of the Faculties Office was created in May 1940 for the purpose of overseeing the administration of academic affairs. In creating this office, university president Herman B Wells hoped to distribute his duties, particularly during his absences, by giving the Dean of the Faculties responsibility for undertaking some of the public appearances, acting on academic problems and proposals, and serving as a member of all university faculty groups.

The first Dean of Faculties, Herman T. Briscoe, oversaw the office during World War II and during the post war rise in attendance.  Most prominent in this collection, which dates from Briscoe’s tenure, is correspondence relating how the university responded to World War II, including national defense, curriculum, and student affairs.  The patient researcher will find records addressing whether or not Japanese-Americans should be admitted to IU and how to assist students from China who had lost all communication with their families.

Since the Dean of Faculties was a member of all faculty groups, there are also records about the Schools of Dentistry, Medicine, Law, Graduate School, Music, Education, Arts and Sciences, and Business, as well as numerous committees and departments.

As always, let us know if you would like additional information or to schedule an appointment to access the records!

Travel Postcards

A few days from now I’ll be sitting on a sunny beach somewhere with my toes in the sand and it got me thinking about travel postcards. Did anyone else meticulously send everyone they knew postcards when they were a kid on family vacation?

Washington Monument, postmarked June 18, 1943
Washington Monument, postmarked June 18, 1943


The following are a few fun postcards we happened to have on hand, drawn from our Hennel Hendricks collection. This collection, still in process, holds the personal and family papers of Cecilia Hennel Hendricks, late Associate Professor of English, and her sister Cora B. Hennel, late Professor of Mathematics.

Postmarked Hayward, Wisconsin August 24th, 1943
Postmarked Hayward, Wisconsin August 24th, 1943

Postmarked Hanover, New Hampshire, March 17, 1943
Postmarked Hanover, New Hampshire, March 17, 1943

Bureau of Public Discussion

The finding aid for the Bureau of Public Discussion records is up!  The philosophy behind the services of this Indiana University department established in 1914 was that state universities should serve the people of the state.  Services included aids to teachers at all levels as well as home reading courses for Indiana residents.

The Bureau sought to stomp out prejudice through education.

One of the Bureau’s largest activities was the Package Library service.  Early on, this service consisted of maintaining collections of clippings or materials drawn from recent publications on current issues, and by 1944 they began publishing Package Library Briefs.  These Briefs contained short explanations on present-day hot topic issues and included a bibliography for further reading.  There are Briefs on all sorts of topics in the collection – from the American school system and foreign policy to those focusing upon minorities.

The Bureau was also involved with the Indiana Federation of Art Clubs which sought to bring art clubs from around the state together in an effort to coordinate exhibits and lectures.  Their bulletins chronicle the goings-on of the art world in Indiana and those in this collection span from the first one in 1927 through 1954.

 Additionally, the Bureau of Public Discussion administered a reading course program on behalf of the U.S. Office of Education for residents of Indiana.  People could sign up for the course, then read the prescribed books on topics such as history, literature, or parenting,  and then write and submit summaries.  In exchange, they would receive a certificate of completion.  One reading course targeted to boys reasoned that they only work ten hours a day, six days a week, leaving plenty of leisure time for reading! Perhaps parents and grandparents are right and kids do have it easy these days!

As always, for further information on this collection, contact the Archives!