Behind the Curtain: Molly Wittenberg, Records Manager

Role: Molly is the Records Manager, a new role within the Archives and the University as a whole. Her primary role is to work with units across campus to help schedule the records they create, and help facilitate the disposition of records when they’re no longer active – whether that’s transferring them to the University Archives, or destroying them.

Educational Background: She earned her MLIS from the University of Illinois at Urbana-Champaign in 2015. She also has a B.S. in Therapeutic Recreation from Southern Illinois University-Carbondale.

How she got here: Prior to joining IU, Molly was working for the City of Berkeley in Berkeley, CA. They did not have an archives, but much of her work still focused on the identification and transfer of records and maintaining preservation and access.

Prior to starting graduate school, Molly was working for a small business where she worked with government offices to digitize their historical records. That position initiated her curiosity, and a course in records management in grad school solidified her interest in the field. She also grew up in southern Indiana, and IU was always an exciting place to visit. It’s a great place to come to work every day.

Favorite Collection in the IU Archives: Molly loves finding correspondence between individuals and offices on campus and the unique insight these records provide. They’re also a great reminder of the importance and value of capturing correspondence in the digital age.

Current Project: Molly is currently updating our website with available information related to records management services and resources for IU.

Favorite experience in the IU Archives: One of her first – working with offices across campus to remove older, inactive physical records from the IU Warehouse. It was a hands-on introduction to a variety of the content created by IU. The experience provided an opportunity to discuss the importance of records management and transferring records to the Archives.

Ernest P. Bicknell (scanned from photograph album), 1922. Archives image no. P0047460

What she’s learned from working here: Quite a bit about alumni – most recently Ernest P. Bicknell and his role with the Red Cross during WWI. Contact the IU Archives to see the Ernest P. Bicknell papers.

Behind the Curtain: Hannah Vaughn, Bicentennial Graduate Assistant

dsc_0467Role: Graduate Assistant at the IU Archives working on the Indiana University Bicentennial

Educational Background: B.A. in History from Purdue University; current M.L.S. student with a specialization in Rare Books and Manuscripts

Previous Experience: Hannah worked in the Archives and Special Collections at Purdue University for two years as an undergraduate assistant for the Barron Hilton Flight and Space Exploration Archives.  In addition, she spent one summer at the Indiana State Library through the Rare Books and Manuscripts Division. This past summer, she worked with the Loan Archives at the Smithsonian National Air and Space Museum in Washington, D.C.

Hannah says working in the Purdue Archives was “the highlight of my undergraduate degree program.  The experiences I had and the people I met ultimately helped me decide on my future career path.  As such, I was greatly interested in working in a similar environment that could teach me even more about working in an archive.”

Current project: Recently Hannah has been working to process the Eugene Chen Eoyang papers, who was a Professor of Comparative Literature and East Asian Languages and Cultures at IU. She also just installed an exhibit drawn from his papers. Visit the Office of the Bicentennial in Franklin Hall 200 to see “Reflections on Diversity: Highlights from the Eugene Chen Eoyang papers” through February 1, 2018.

What she’s learned: The first president of IU, Andrew Wylie, died while in office.  He accidentally cut his foot with an ax while out in the woods and then died a couple of days later from pneumonia.

Behind the Curtain: Julia Kilgore, Bicentennial Oral History Intern

Behind the Curtain is a series highlighting IU Archives staff, partners from various departments of the IU Libraries, and students who make all of our work possible. Continue to follow over the coming months to read how and who make the magic happen!

Role: Bicentennial Oral History Intern

Educational Background: BA in History, BA in Art from Hillsdale College; Current MLS student with a specialization in archives and records management.

How she got here: Julia started working in archives as an undergraduate at Hillsdale College. At the College, she mainly worked in special collections as the caretaker of the campus Library’s coin collection, but she occasionally helped the college Archivist with various projects. One particular project she enjoyed was helping to rearrange documents from the Winston Churchill Project.  She also had the pleasure of working with and organizing an entire archives collection at a local historic house, the Grosvenor House Museum.

When Julia volunteered for the Grosvenor House Museum, she never knew what to expect.  It was like Christmas every day! One afternoon she would be flipping through a pile of graduation announcements from the local schools and the next she would be trying to identify individuals in a stack of nameless photos. There were old maps, rail road tickets, letters, articles on local war heroes…one time she and a friend found a military commission from King George III for a local townsman with its wax seal still intact! Meanwhile at the College, Julia would sift through and rehouse tons of letters between Winston Churchill and his wife, secretary notes from meetings, letters to dignitaries from around the world, and other great documents. After working with these collections, Julia knew that she wanted to work in an environment where she could interact with archives and special collections in some way, whether it be in a library, museum, or a similar institution.

Julia began her dual MLS/Art History degree in the fall of 2015 and found work as a Public Services Assistant in Wells Library. In the spring of 2016, she began processing collections for the IU Archives and transitioned into her current position as Bicentennial Oral History Intern the following semester.

Favorite item in the collection: One of Julia’s favorite items in the archives is Volume 5 of the Sycamore Logbook from 1944-1945 from the IU Women’s Residence Halls scrapbooks (see more info about the scrapbooks in her posts titled “Snippets from Dorm Life” and “Mail Call“). She was reordering all of IU’s women’s dorm scrapbooks when she decided to flip through a few to get an idea of what these ladies were like. As she turned page after page of unidentified photographs, she wondered if she would find anything that would tell her their names or what their lives were like at IU. She turned a page and saw the headline “Mail Call.” She was immediately drawn to it because she knew the book was from around the end of World War II, meaning it had to be something about soldiers during the war.

It turned out to be a really great piece describing a typical morning in Sycamore Hall where the ladies would dash downstairs immediately after waking up to see if there was news from the front lines. It really struck a chord with Julia and reminded her yet again the amazing things you get to discover while working in archives (and purely by accident too!).

Current project: Julia interviews staff and alumni for the Oral History Project about their time here at IU.

Favorite experience in the IU Archives: Julia loves when she is interviewing someone for the Oral History project and they talk about old student hangouts or past events.  It’s really great because she can research these places and events after the interview and she always finds great things in our collections on them.  Sitting there listening to them talk about these things really helps her to connect with our collections on a different level.  It makes it all the more real to her.

What she’s learned from working here: Restaurants, bookstores, and other places downtown have such a rich and wonderful history that are so interconnected to IU and its students. The best thing about it? Many of them still exist.  It is wonderful to go into places Nick’s or the Gables after hearing about all of these different experiences and think about what it was like then versus now.

Behind the Curtain: Nick Homenda, Digital Initiatives Librarian

dsc_0472Title: Digital Initiatives Librarian for IU Libraries

Role: Nick assists the IU Archives with digital projects and the ongoing use of services and workflows that his department manages.

Educational Background: BA in Clarinet Performance from the Peabody Institute of the Johns Hopkins University; MA in Clarinet Performance from the Jacobs School of Music at Indiana University Bloomington; MSIS with a specialization in Music Librarianship from the University of Texas at Austin

Previous Experience: Nick has worked in libraries and archival repositories since 2001, first as an undergraduate intern, followed by working for the Digital Library Program scanning sheet music while attending IU. When he worked as an orchestral musician in West Virginia, he also worked at a public and an academic library in paraprofessional positions. Nick’s first professional job was as a music librarian at the University of South Carolina.

Favorite item in the collection: Nick loves the Archives Photograph Collection– he notes that it’s really interesting to see how our campus has grown over the past 200 years and he likes photos of familiar places from long ago.

Old Crescent, 1900
Old Crescent, 1900. Archives image no. P0035214

Current project: Lately, he has been working with collections of materials described in different ways- uniquely-formatted spreadsheets, databases, etc., and using XML technologies like XSLT and XQuery to quickly turn them into EAD container lists for Archives staff.

Favorite experience with the IU Archives: Working on the IU Folklore Institute student papers finding aid has been great. Carrie Schwier, Outreach and Public Services Archivist, recently collaborated with Nick to programmatically produce an EAD container list from an Access database, and it was really gratifying to do. With the collection now publicly accessible, it was recently promoted at the American Folklore Society conference.

What he’s learned from working with the IU Archives: Nick has learned how to have a successful social media strategy in a University department. The @IUBArchives twitter presence is really impressive, and other library units and centers on campus should use it as an example of how to reach out to thousands of potential users and share enthusiasm for really fascinating content.

The Origins of the IU Logo and Colors

Andrea has since graduated and moved on, but she left us with some of her amazing blog posts ready to go! Congratulations to Andrea and we think we convinced her that archives is where she wants to be!  

Indiana University Archives P0024505, 2006

Nowadays, the above image is such an iconic and powerful symbol that you can ask pretty much any Midwestern American what it means and they’ll be able to tell you right off the bat: “That’s Indiana University.” It’s on almost every licensed set of apparel or memorabilia you can purchase under the university’s name. And if the letters don’t immediately tip you off, surely the colors will. Over the past century, the IU interlocking insignia in crimson/cream has become a statement that adds up to so much more than the sum of its parts; it means Hoosier pride, excellence in education and athletics, and to many, home. We tend to take things like this simple and enduring design for granted. But where did it come from? After all, someone had to have designed it.

Indiana University Archives P0026900, 1898

The earliest known version of the interlocking insignia can be found in the 1898 Arbutus on the introductory page before the Athletics section. This design was, as labelled, drawn by Claude McDonald Hamilton. We’ve been unable to find any instance of the symbol that predates this one, but from this moment on, you can find many instances of the IU logo in the early 20th century. Many of the early examples of the symbol were used for athletic purposes. Hamilton, notably, was a member of the IU football team for four years, served as editor of the Arbutus, and graduated with a degree in Economics in 1898. There’s no telling whether Hamilton designed this logo himself or borrowed it from some other unknown source.

Indiana University Archives P0026905 1900

As for the colors, we have a somewhat more comprehensive history of their origins. The December 1887 Indiana Student noted that the “colors of the university are crimson and black. Senior class cream and gold.” So, at some point, the two different color combinations must have fused together. By 1903, The Daily Student published an article that stated most of the students and faculty had no idea what IU’s colors were, but several answered confidently that the colors were some variation of crimson, red, white, and cream. The writer of this article explicitly stated that the colors of the university were cream and crimson, explaining that these colors were adopted fifteen years prior (in 1888). Apparently, the colors gained popularity due to their catchy alliteration.

In later years, IU switched to a simpler red and white. It wasn’t until around 2002 that they reverted back to the signature cream and crimson. The University hired Michael-Osborne Design from San Francisco to redesign the interlocking IU symbol with instructions to apply the crimson color to it. Designer Paul Kagiwada gave the logo a newer, cleaner look. The result is that same iconic symbol you’ll see all over campus today.

Indiana Daily Student, November 5, 2002