Behind the Curtain: Heidi Kelly, Digital Preservation Librarian

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Title: IU Libraries Digital Preservation Librarian

Role: Heidi runs the Born Digital Preservation Lab (BDPL), which works to preserve born-digital media, like floppy disks, CDs, hard drives, and electronic file directories. She works regularly with the University Archives to transfer media from physical collections to create disk images and store exact copies of the original media in IU’s secure long-term storage, SDA (Scholarly Data Archive). SDA is managed by the UITS Research Storage team. She’s been working extensively with IU Archives Assistant Archivist Mary Mellon to set up basic procedures and workflows for preserving born-digital media in the IU Archives’ collections.

Educational Background: Heidi holds an MLIS from Wayne State University in Detroit and took part in the inaugural National Digital Stewardship Residency (NDSR) program at the Library of Congress in 2013. She does not have any archival training, which has been a challenge in some of her work with the BDPL because she’s not a digital archivist.

Previous Experience: Heidi’s first job out of library school was at Nazarbayev University in Kazakhstan, where she ran the Digitization Centre and acted as subject liaison for the School of Humanities and Social Sciences. She had some previous background in working abroad prior to that, so she was looking for a librarian position abroad and got lucky to find one that basically let her set up a whole department. From there she took part in the NDSR program- which involved surveying digital assets at  the Dumbarton Oaks Research Library and Collection, a small Harvard research collection for Byzantine, Pre-Columbian, and Garden and Landscape Studies.  She received training from the top experts in digital preservation, like Nancy McGovern and former IU faculty Jake Nadal. When that finished she moved to The Hague and worked at a Royal Dutch Academy of Arts and Sciences institute, Huygens, to try and figure out long-term sustainability of their digital scholarly editions. Heidi got homesick for the Midwest though, and ended up here at IU.

At IU, Heidi has taken part in open source development by taking over as the product owner on HydraDAM2, which is the preservation repository for all of the audiovisual content coming out of the large MDPI project.

Favorite items in the IU Archives: The collections that have really unique media and present digital preservation challenges are probably the most interesting.

Current project: It’s sort of ongoing and varied. She’s been imaging content from different collections as it comes, so it’s too broad to really say.

Favorite experience in the IU Archives: She got to plug in an old hard drive of Mike Pence’s last month, to figure out how to preserve the content on it. That was pretty timely, and reminded her of the relevance her work.

What she’s learned about IU: Dina Kellams gives a great presentation on the history of the IU Libraries, including the story behind the architectural design of the Herman B Wells Library. She stole Dina’s use of the term “triscuit architecture” when describing the building.

Behind the Curtain: Katie Martin, Processor

Behind the Curtain is a series highlighting IU Archives staff, partners from various departments of the IU Libraries, and students who make all of our work possible. Continue to follow over the coming months to read how and who make the magic happen!

Role: Processes collections within the IU Archives and Modern Political Papers Unit

Educational Background: BA in History and American Studies from Purdue University; Current MLS student with a specialization in archives and records management

How she got here: Katie’s favorite part of her undergraduate history classes was conducting research using primary materials. This interest led her to work at the Purdue University Archives and Special Collections as a student assistant. At Purdue, Katie assisted with the Purdue Oral History Project, inventoried 16mm film reels, and worked on a variety of digital projects. Because she enjoyed working with the amazing people and collections at Purdue, including the George Palmer Putnam Collection of Amelia Earhart Papers, she decided to pursue an MLS at IU (although she remains a Boilermaker at heart).

Katie started working in the IU Archives as an Encoder for the Indiana University Faculty Council, but she switched to processing collections in January 2016. In the summer of 2016, Katie served as an Art Deco Trade Literature Research Intern with the Smithsonian Libraries at the National Museum of American History. At IU, Katie also worked for the Department of Information and Library as a special projects assistant and worked as a processor on the Richard G. Lugar Senatorial Papers team.

Favorite Collection in the IU Archives: Katie processed the Indiana University Folklore Archives records and collections. She considers it be one of the most amazing collections she will ever have the opportunity to work with. The collection is 32 boxes of folklore material collected over several decades from around the Midwest. There are files related to legends and stories from every county in Indiana, inappropriate college songs, multiple varients of modern horror legends, and jokes on almost every topic imaginable.

Current Project: Katie just finished processing the Indiana University Department of Folklore and Ethnomusicology records and is now working on various folklore refiling projects.

Favorite experience in the IU Archives: Katie loved processing the John D. Alexander papers, a collection of Civil War letters. Alexander graduated from IU in 1861 and enlisted as a private in Company E 97th Regiment of the Indiana Volunteers in 1862. It is moving to read the letters he wrote home to his family during Sherman’s March to the Sea from November – December 1865. The collection has been digitized and is accessible online.

Katie also enjoys working with the fantastic IU Archives staff who serve as such great mentors!

What she’s learned from working here: Katie has learned quite a bit about the field of folklore from processing the Indiana University Folklore Archives records and collections, the Roger Mitchell collection of Micronesian folktales, and the Department of Folklore and Ethnomusicology records. Before working with these collections, she did not realize there was an entire system for organizing and classifying folktales, the Aarne–Thompson classification systems. The system was partly developed by Dr. Stith Thompson, a folklorist who taught at IU. Also, if the stories are to be believed, there are quite a few ghosts on IU’s campus!

The Marching Hundred at the Kentucky Derby

Derby Day is almost upon us! This year, May 6th is the day to place your bets and take a sip of the traditional mint julep served at the track. The Kentucky Derby is not just an occasion for triumphant horse races and rose blankets; it is also a day for celebrating American culture through art, food, and music. This year, attendees of the Derby will get to see Grammy-winning musical artist Harry Connick Jr. perform the National Anthem, as well as the dozens of other influential and famous celebrities who will be walking down the red carpet. But there was a time that the spectacle of the event was IU’s own Marching Hundred, who were asked to perform before the race every year from 1938-1941.

Marching Hundred at the Kentucky Derby, 1940. IU Archives Photograph Collection P0033385

Indiana University was the first state university to be chosen to play at the track on Derby Day, and were so widely praised that Derby officials asked them to come again and again– and again, four years in a row. They were also the first band that was asked to return more than once. Col. Matt J. Winn, the president of Churchill Downs racetrack where the Derby is held, had hundreds of letters pouring into his office, all of them asking for IU to return for encore performances. An article in the IDS described the 13-minute drill they would perform, opening with a “clock chimes fanfare” and executing “merry-go-round” turns, counter-marches, and a formation that spells out “Dixie” (below). They also managed to get into the formation of the Derby trademark and ended with the IU monogram.

Marching Hundred at Kentucky Derby, 1939. IU Archives Photograph Collection P0030687

These days, the marching band from the University of Louisville plays the traditional song “My Old Kentucky Home” before the race every year. That, too, was in the 13-minute drill played by the IU Marching Hundred back in their years at the Derby. Lieutenant Frederick E. Green directed the band and Major Roy N. Hagerty was the drill instructor for the group of musicians (which was more than a hundred).

Indiana University President Herman B Wells at the Derby in 1939. IU Archives Photograph Collection P0030683

A lot was different from today’s Derby, but the pressure the musicians felt had to be very similar. Several important people watched from the crowds as the band performed. In 1939, IU president Herman B Wells attended the Derby, pictured to the left with a group of other Derby-goers. In 1940, screen actor Walter Connolly (who died only a few weeks following the Derby that year) passed his compliments onto the band after their performance. Gerald Swope, a multi-millionaire and chairman of the New York racing commission, sent a letter to the band that commended them highly. The IDS article from 1940 that reported these and other compliments stated that the Marching Hundred kept letters like this to be framed and kept as souvenirs of their time at the Derby. I can’t help but wonder what happened to those framed letters.

The Marching Hundred has since gained more national fame for being one of the best university marching bands in the country, playing at all sorts of major events throughout the decades. Like the Kentucky Derby, they’ve held onto a few unique traditions of their own.

IU Archives Photograph Collection P0030655 1939
2011

In 1988 “The World’s Greatest College Weekend” Got Even Better

Little 500, May 12, 1951. IU Archives image no. P0057566

The Little 500 began in 1951 and students throughout campus were involved from the beginning. Women, however, were excluded from full participation for nearly 40 years. While they could participate in the Mini 500 trike race, women wanted an equal spotlight during “The World’s Greatest College Weekend.” In early 1980s, then-Dean of Women’s Affairs, Phyllis Klotman, proposed a separate women’s race after hearing talk of female students being unhappy because they felt like they were not a true part of Little 500. After Dean Klotman’s proposal, the planning took six years, but with a lot of persistence, the first race finally happened in 1988.

“We want women to know that if they have the motivation to do it, the opportunity and support is here for them.”

The rules for team building were the same as the men’s race: Only one Greek team per house, and the residence halls can have multiple teams, but they must be from different floors. The women’s race was half the length of the men’s: 100 laps (25 miles) as compared to the men’s 200 laps. And just to keep things fair, men were introduced to the Mini 500, which had been intended strictly for women.

For that first year, 37 teams were interested, but rules stated 33 teams were the maximum number allowed to race. It all worked out, as on race day, 30 women’s teams ended up competing. More than 11,000 spectators turned out to see the first-ever women’s race, a much larger turnout than projected. The top five finishing teams that year were:

  1. Willkie Sprint
  2. Kappa Alpha Theta
  3. Delta Delta Delta
  4. Alpha Epsilon Phi
  5. Notorious

The winning women’s team in 1988, Willkie Sprint, finished with a time of 1 hour, 10 minutes, 52 seconds, which averages out to a speed of 21.57 mph.

The Women’s council president for the 1988 Women’s 500, Sandi Miller, had some encouraging words for the women involved in the race, “We want women to know that if they have the motivation to do it, the opportunity and support is here for them.”

 

Women’s Little 500 is still as popular as ever and while there has been an annual race since 1988, Willkie Sprint’s time remains the fourth highest recorded. Today at 4:30 history will record the 30th Women’s Little 500.

Contact the IU Archives to learn more about the history of the Little 500, and view photographs of past women’s races here in the Archives Photograph Collection. We have also partnered with our colleagues in the IU Libraries Moving Image Archive to begin digitization of Little 500 films in our holdings! Visit Media Collections Online to see what is currently available and stay tuned for more!

Behind the Curtain: Sophia Phillips, Processor and Encoder

Behind the Curtain is a series highlighting IU Archives staff, partners from various departments of the IU Libraries, and students who make all of our work possible. Continue to follow over the coming months to read how and who make the magic happen!

Role: Sophia assists with the Modern Political Papers collection, where she helps to inventory and organize the papers of the Richard Lugar collection (see here for an inventory of the Lugar Legislative Activity Files, 1977-2010). In the fall of 2016, she also worked as an encoder with the IU Board of Trustees and Bloomington Faculty Council minutes.

Educational Background: B.A. in Spanish from University of Colorado–Boulder with a minor in History; Current MLS student at IU

How she got here:  Before attending IU, Sophia completed an internship with the Stephen H. Hart Library and Research Center at the History Colorado Center in Denver. Her internship involved doing a research survey of the library’s Research Services Inc. collection. She identified the subjects of the records, which covered a variety of subjects such as education surveys and political polls. Then, she compiled all of this information into an Excel spreadsheet to create an informal finding aid.

She was interested in working at the IU Archives to gain more first-hand experience with archival materials, and try to learn about as many different activities involved in archives as possible. She also wanted to see how a university archives operates to understand how it differs from other archival institutions.

Projects: Sophia used TEI to encode the historical minutes of the Board of Trustees and make them available online. She worked her way through the early 1900s. She also encoded the Bloomington Faculty Council minutes from the past two years.

Favorite experience in the IU Archives: Sophia enjoys being able to work with such a wide variety of material types, from photos, to press clippings, to memorabilia.

What she’s learned from working here: She’s learned more about some of the major figures in IU history, such as David Starr Jordan and Daniel Kirkwood. She says it’s interesting to recognize names from buildings and streets that she sees every day, and to find out who they were named for.