Earlier this year, UITS announced that Indiana University will retire Box cloud storage in March of 2021. If you use the storage service, the files you keep will be migrated to a new system. But what about those files you no longer need? Prior to dumping any files in the trash, the University Archives encourages you to consider transferring these files to your campus archives.
Do the files document a decision or action taken by your unit? Do you have photos or promotional items from a program or an event? Capturing these files now can help preserve the history of IU! Please reach out to firstname.lastname@example.org to get started. You’ll be connected with an archivist to discuss the files you have, what you no longer need, and what may be appropriate to transfer.
To learn more about the materials typically sent to the University Archives in Bloomington, see our collection policy. For general guidance on university-wide records management or the archival practices on other IU campuses, check out the information on this site!
Role: Molly is the Records Manager, a new role within the Archives and the University as a whole. Her primary role is to work with units across campus to help schedule the records they create, and help facilitate the disposition of records when they’re no longer active – whether that’s transferring them to the University Archives, or destroying them.
Educational Background: She earned her MLIS from the University of Illinois at Urbana-Champaign in 2015. She also has a B.S. in Therapeutic Recreation from Southern Illinois University-Carbondale.
How she got here: Prior to joining IU, Molly was working for the City of Berkeley in Berkeley, CA. They did not have an archives, but much of her work still focused on the identification and transfer of records and maintaining preservation and access.
Prior to starting graduate school, Molly was working for a small business where she worked with government offices to digitize their historical records. That position initiated her curiosity, and a course in records management in grad school solidified her interest in the field. She also grew up in southern Indiana, and IU was always an exciting place to visit. It’s a great place to come to work every day.
Favorite Collection in the IU Archives: Molly loves finding correspondence between individuals and offices on campus and the unique insight these records provide. They’re also a great reminder of the importance and value of capturing correspondence in the digital age.
Current Project: Molly is currently updating our website with available information related to records management services and resources for IU.
Favorite experience in the IU Archives: One of her first – working with offices across campus to remove older, inactive physical records from the IU Warehouse. It was a hands-on introduction to a variety of the content created by IU. The experience provided an opportunity to discuss the importance of records management and transferring records to the Archives.
What she’s learned from working here: Quite a bit about alumni – most recently Ernest P. Bicknell and his role with the Red Cross during WWI. Contact the IU Archives to see the Ernest P. Bicknell papers.