Open Scholarship for All: Resources for Students, Faculty, and Staff

The IU Libraries support open scholarship for students, faculty, and staff across the Bloomington campus (and on other campuses as well). Read on to learn more about which services are available to you.

Undergraduate students

Graduate Students

  • IUScholarWorks is available as a resource to graduate students who wish to share their research as long as they have authorization from their sponsoring department. Any faculty member in the department can provide authorization.
  • Graduate students who are writing theses and dissertations do not need authorization to deposit in IUScholarWorks. Some units require a copy of graduate student theses and dissertations to be made available in IUScholarWorks. To make your thesis or dissertation available, use this submission form.
  • IU Open Journals support graduate student publications and students are encouraged to contact us if they are interested in starting a journal. Examples of student-managed IU Open Journals publications include:
    • New Views on Gender – research and creative work (poetry, short stories, photography, artwork, etc.) that deals with issues of gender and sexuality
    • Indiana University South Bend Graduate Research Journal – a multidisciplinary journal specifically for graduate students. The goal of the Journal is to publish the best research and/or critical graduate work produced at IU South Bend every year.
  • Research Data Services are available to graduate students at any level who need support planning, organizing, sharing, and publishing research data. For students applying for federal agency funding and required to provide a data management plan (DMP), a DMP review service is available.

Faculty

  • IUScholarWorks is available as a resource to faculty who wish to share their research. Examples of research output faculty share in IUScholarWorks include:
    • Submitted manuscripts (as sent to journals for peer-review)
    • Accepted versions (author’s final peer-reviewed drafts)
    • Published versions (publisher-created files)
    • Supplementary files, including streaming multimedia or datasets of any size
    • Gray literature (conference papers, working drafts, primary evidence)
    • Negative results or work that will not be finished
  • Our CV Service is available to faculty who would like all of the publications on their CV to be systematically deposited into the IUScholarWorks repository.
  • Coming soon, IUScholarWorks Open will be made available to all IU Bloomington faculty publishing work subject to the IU Bloomington Open Access Policy. For more information on the policy, visit our new Open Scholarship site.
  • The Office of Scholarly Publishing Journals provides publishing services to a select group of faculty-run journals at IU Bloomington. Examples include:
  • Research Data Services are available to faculty who need support planning, organizing, sharing, and publishing research data. For faculty applying for federal agency funding and required to provide a data management plan (DMP), a DMP review service is available.

Staff

  • IUScholarWorks is available as a resource to staff who wish to share their research.
  • IU Open Journals support staff publications and staff members are encouraged to contact us if they are interested in starting a journal.
  • Research Data Services are available to staff who need support planning, organizing, sharing, and publishing research data. For staff applying for federal agency funding and required to provide a data management plan (DMP), a DMP review service is available.

Other IU Campuses

 

If you have questions about whether you are eligible for a service or would like to learn more contact us at iusw@indiana.edu

Open Access Policy Guide: Opting Out

This post is the first in the “Open Access Policy Guide” series. This series will address components of the IU Bloomington Open Access Policy and its implementation. We have written other posts about passing the policy, leveraging the license (Part I & Part II), and resources to support it.

What is Opting Out?

The IU Bloomington Open Access Policy is an opt-out policy. This means that if faculty do not wish to make a version of their published article openly available, they must opt out of the policy. When a faculty member opts out of the policy, a waiver letter signed by the Vice Provost for Faculty and Academic Affairs is generated. This letter waives the university’s license for your article.

The Scholarly Communication Department is working to make it as easy as possible to opt out of the policy and generate a waiver letter. Are you a faculty member who needs to opt out of published articles? There are two methods you can use to opt out.

Method One

In IU’s annual reporting system – Digital Measures Activity Insight – faculty will see a new option in the Publications/Scholarship of Discovery category. This option is “Opt out of the open access policy for this article (IUPUI & IUB only).” To opt out of the policy for an article, simply click this box. A waiver letter will be generated and emailed to you.

Opting out in DMAI

Method Two

This is the best opt-out method if you need a waiver letter instantly and prefer not to wait for us to email you one. In IUScholarWorks Open (our repository extension to support the policy which will be launched shortly), complete the ‘Opt-out’ submission form. Enter your name, article title, and journal name (ISSN and DOI are recommended but optional). Select submit, and a waiver letter will be automatically generated for download. You will also receive an email with the waiver letter as an attachment. If you opt out using this method, you are not required to check the box in method one – we will track your waivers and ensure that it applies when you complete your annual report.

Opting out in IUScholarWorks Open

Frequently Asked Opt Out Questions

Do I need to opt out for every article I have ever published?

No. The policy only applies to articles published after it was passed on February 21, 2017.

What if I forget to opt out for an article but realize later that I need a waiver?

The policy states that you are able to change the archival status of an article at your discretion. Please contact us to make this change and generate a waiver letter.

What if I co-author a paper with another IU Bloomington faculty member and one of us opts out in DMAI but the other does not?

In the event that there are multiple IUB faculty members who have co-authored an article and one opts out in DMAI, we will honor the request of the faculty member who opts out. Or, as the Head of our Copyright Program puts it, “While the creator of a joint work can license a work separately, their license cannot override another co-author’s denial of a license.”

I want to opt out for all of my articles, how do I do that?

According to the policy, “Upon express direction by the Faculty member, the Office of the Vice Provost for Faculty and Academic Affairs, or his or her designate will waive application of the policy for a particular article.” This means that faculty members must opt out for each article published after February 21, 2017. The fastest way to achieve this is by clicking the opt out button for each article when you are completing your annual report.

My publisher says that I need to apply an embargo (make an article unavailable for a predetermined amount of time) – does this mean I need to opt out? How do I make it available when the embargo has elapsed?

You do not need to opt out for an article that requires an embargo period before it can be made openly available. The IUScholarWorks Open repository will restrict the article and automatically release it after the designated amount of time has passed.

I have more questions – where can I find help?

We have an FAQ for the policy available on our website that provides helpful answers to a range of policy questions. We are also available by email at iusw @ indiana . edu and will soon be announcing drop-in sessions to answer questions about the policy.

How to Create a Data Management Plan

Grant proposal season is upon us. Increasingly, writing a grant proposal also means writing a data management plan that details how data will be managed, preserved, and shared after a funded project ends. The Scholarly Communication Department offers a Data Management Planning service and works directly with PIs, grant writers, and administrators to create plans that align with funder requirements.

Why are data management plans required?

In February of 2013, the White House Office of Science and Technology Policy released a memo entitled “Increasing Access to the Results of Federally Funded Scientific Research.” This memo mandated that all federal agencies with over $100 million in annual conduct of research and development expenditures develop a plan for public access to research output. Data management plans, previously required only in some circumstances by some federal agencies, became widespread. By October 2016, all federal agencies meeting these criteria had implemented public access policies. These public access policies hinge on the precept that research funded by taxpayer dollars should be made available to the public, industry, and research community.

Why can’t I preserve data with my funding agency?

The 2013 OSTP memo was an unfunded mandate. This contributed to a landscape of distributed solutions provided by many stakeholders in academic research. Commercial publishers, universities, non profits, and government data centers all worked to support researchers working to comply with new data sharing guidelines. In some cases, individual directorates/divisions will provide or endorse a data repository, for example the Arctic Data Center for NSF-funded science on the Arctic, or GenBank, the NIH genetic sequence database. In other cases, researchers are expected to use their discretion in selecting an appropriate data sharing solution.

Where do I find data management plan requirements?

Indiana University is a member of the DMPTool, a tool that walks users through creating, reviewing, and sharing a data management plan.

screenshot of DMPTool
https://dmptool.org/

The tool has pre-fabricated templates for each directorate/division across funding organizations. To browse requirements for a specific funder, navigate to the DMP Requirements section and search for or select a funder from the list provided. To create a data management plan using one of these templates, log in to the tool using IU credentials and select the relevant funder from the list provided.

How do I choose a repository for my data?

This question is best answered on a case-by-case basis, but there are general guidelines that researchers can use to make the best choice. If in doubt, get in touch.

  1. If a repository is mandated by a funding organization, researchers must use this repository for sharing data
  2. If there is a widely-used disciplinary repository in your domain, consider choosing that repository. If you aren’t sure, check author guidelines for the top three journals in your field. Do they all recommend the same repository for sharing data? Alternately, take a look at www.re3data.org/ to see a registry of disciplinary repositories.
  3. If you have no appropriate disciplinary repository, would rather not pay fees to deposit data, or prefer to keep your data with your institution, consider Indiana University’s institutional repository IUScholarWorks. It is completely free, operated by the Libraries, and designed to support funder requirements.
  4. If none of the above solutions are appropriate for your data and you need unique or specific features, look for an established, well-supported, open repository like Zenodo (Integrates with Github!) or Harvard’s Dataverse (APIs! Maps geospatial files!)

I want to use IUScholarWorks to preserve and share my data. What do I say in my plan?

https://scholarworks.iu.edu/

Language for data management plans will differ depending on the project and the funder. However, many researchers have found the following statement to be a useful starting point in describing IUScholarWorks:

To increase access to the published research that has been funded, the researchers will deposit peer-reviewed or pre-print manuscripts (with linked supporting data where possible) in the IU ScholarWorks institutional repository. A DOI will be created for the data and used in all publications to facilitate discovery.
These data will be preserved according to the current digital preservation standards in place for content within the IU’s institutional repository infrastructure.  This includes a duplicate copy within the IU Scholarly Data Archive (SDA) and eventual deposit into the Digital Preservation Network preservation platform.
The combination of these systems provides mirroring, redundancy, media migration, access control, file integrity validation, embargoes, and other security-based services that ensure the data are appropriately archived for the life of the project and beyond.

I have a lot of data – can I still put it in IUScholarWorks?

Yes. In almost all cases, we are able to to provide free data archiving to IU-affiliated researchers through our partnership with the UITS Scholarly Data Archive. Large datasets live in the Scholarly Data Archive and are made accessible through IUScholarWorks by way of a persistent URL. Here is an example of a weather dataset published in IUScholarWorks.

Pro tip: You can drop off your dataset in the departmental staging area and send us an email with contextual information – we’ll do the heavy lifting and make sure it gets into IUScholarWorks.

Who can help me with my data management plan?

We can. Contact iuswdata@indiana.edu for assistance creating or implementing a data management plan. The Scholarly Communication Department can help to connect PIs with free campus-supported services to preserve and share data.

Statistical Somethings from IUScholarWorks: A Performer’s Guide to the Saxophone Music of Bernhard Heiden by Thomas Walsh

This post was written by the Scholarly Communication Department summer graduate assistant, Ruthann E. Miller  

This post is the first in a series that aims to highlight and showcase interesting, integral, and open scholarship in the IUScholarWorks repository. IUScholarWorks currently contains more than 8,000 unique items submitted by scholars, students, and professionals from a variety of disciplines. With all of this content, what interests readers the most?

The repository offers a section on statistics that conveniently provide the top 10 most viewed items. These results have a surprising nugget nestled away in the number 5 spot. It is a dissertation entitled, A Performer’s Guide to the Saxophone Music of Bernhard Heiden. The dissertation was written in 1999 by Thomas Walsh and later deposited into the repository in 2006. The dissertation is shared under a Creative Commons license, which is not uncommon for items authored by scholars from the Jacobs School of Music. A Creative Commons license (CC) comes in different varieties, but they all allow the author of a work to decide to allow others to freely distribute, share, and build upon their material while still retaining ownership. This particular dissertation is licensed under a CC BY-NC-ND 2.5, which means the author allows anyone to copy and redistribute the work in any medium or format. However, the author does not allow the dissertation to be used for commercial purposes and it is not permissible to alter the work. The dissertation earned the fifth position with 7,644 views. To put this into perspective, number four on the list has 8,372 and number six has 6,714.

This particular item is important for a number of reasons. First, it is a dissertation. Dissertations are arguably one of the most important steps in a scholar’s early career. They also tend to fill gaps in the literature and explore foundational disciplinary concepts or trends in greater detail. This particular dissertation is incredibly popular, as denoted by its place in the top five. Of the top five items, one is an article on why the drinking age should be lowered, two are technical reports from IU’s scientific community, and one is a journal article on education. There are no other dissertations in the top five items. Not only did a dissertation crack the top five, but it is also the only one in the top ten!

The focus Thomas Walsh applies to the work of Bernard Heiden is fascinating. Walsh spends time providing a biographical sketch of Heiden as well as historical background on Heiden’s pieces that include saxophone. Much of the personal information included in the dissertation was obtained from several interviews Walsh conducted with Heiden. His final interview was in May 1999 and, unfortunately, Heiden passed away in April 2000. Heiden had a close connection with the Jacobs School of Music and was the chair of the composition department until retiring in 1974.

A Performer’s Guide to the Saxophone Music of Bernhard Heiden by Thomas Walsh also showcases the importance of making research open access. As most graduate students in the humanities can confirm, it is notoriously difficult to access dissertations, especially older ones or works connected to universities that have not promoted open access to their graduate students and faculty. Due to this, there is often information that does not find its way into new research simply due to information barriers. IU’s repository, however, provides access to a broad range of items that were formerly out of reach, including dissertations. Now, the research and efforts of newly minted scholars can be attained and used to the fullest potential. By making materials openly available, IUScholarWorks facilitates the use of  the information contained within dissertations to reach new audiences and promote the spread of ideas. This dissertation is just one example of how much impact open access can have on the world of academia.

What item(s) in IUScholarWorks do you view most? How are they unique?

To view the complete list of the highest viewed items in IUScholarWorks, visit our statistics page.