The Scholarly Communication Department welcomes our new Open Scholarship Diversity Resident this week – Willa Liburd Tavernier. Willa is the IU Libraries’ first Diversity Resident. She will be working with the Scholarly Communication Department and IU Press to advocate for and assess the impact of policies and practices that make research, educational materials, and data, openly accessible.
Willa’s current research interests include investigating the underlying theoretical basis for open scholarship, and critical information literacy. Before joining IU, Willa worked as a student specialist at the University of Iowa conducting bibliographic analysis of open access funded research and assisting with administration of the institutional repository.
Willa earned her MLIS from the School of Library and Information Science at the University of Iowa together with a Graduate Certificate in College Teaching. She also holds a Master of Laws from American University Washington College of Law, a Legal Education Certificate from Norman Manley Law School and a Bachelor of Laws from the University of the West Indies at Cave Hill.
Please join us in welcoming Willa to the IU Libraries!
This post was authored by Scholarly Communication Department student assistant Jenny Hoops and Scholars Commons Librarian Alyssa Denneler.
The Great American Read is an eight-part televised series on PBS that celebrates the American novel. The series is the centerpiece of a digital, educational and community outreach campaign, designed to get the country reading and passionately talking about books. With the help of a national survey, PBS has selected 100 of America’s “most-loved novels”. These novels range widely in terms of time period, setting, and tone, but all have captured the interest of the public and crafted American literary culture.
Libraries are a great a way to access these 100 books- and not just through the traditional check-out process. About one-fifth of these books are public domain, meaning that they are out of copyright, and thus can be accessed digitally completely free. Public domain also ensures users the right to reuse, adapt, or transform these works without restriction, encouraging meaningful engagement with the material for years to come. IU’s HathiTrust is an excellent resource for these public domain books. Classics such as Frankenstein, Pride and Prejudice, and The Call of the Wild, to name only a few, are available in a high quality, accessible format. Countless books beyond those in the Great American Read’s Top 100 are in the public domain, and IU librarians are always ready to help you figure out which books are out of copyright and free for you to find and use.
Take some time this fall to re-read an old favorite, or pick up a new classic recommended by others! Before the voting ends in October, check out the Great American Read display in the Wells Library Scholars’ Commons, on the bookshelf in front of Hazelbaker hall. All of the available books for this initiative have been collected there so you can more easily find your next great read. They’re all available for check out as well, if you feel compelled to take one home with you. Finally, you can still vote online for your favorite.
Curious about Open Access and the public domain? Our Scholarly Communication department is leading a workshop this fall on Starting an Open Access Journal, where you can learn more about academic publishing in a new way.
Campus may be deserted, but Scholarly Communication is working hard this summer to wrap up projects (and start some new ones) before the fall semester. Here are some of the things we’re looking forward to this summer:
Video training modules: Starting with some of our most frequently asked questions, we will be creating short explanatory modules that can be watched individually or linked together to create a training program for a system, concept, or policy.
Open Scholarship expansion: Our website, openscholarship.indiana.edu will be undergoing some changes to better reflect the work we are doing and provide some more content for our patrons. You can expect a new and improved workflow for depositing data into IUScholarWorks as well as information on creating and adopting Open Educational Resources.
Crossref Cited-by: We are exploring the possibility of participating in the Cited-by service, which would enable authors and readers who use our journal programs to discover who is citing the articles we publish.
Journal metrics: This summer we are working on a plan to share journal usage data with editorial teams. We hope to have a plan and template in place by September so that we can launch the service in fall.
If you have questions or would like to propose a project to the Scholarly Communication department, don’t hesitate to reach out by email (firstname.lastname@example.org) or tweet us @iulibraries
IU Libraries are new members of the ACRL Diversity Alliance and have developed a Diversity Resident Program modeled on successful programs managed at other Diversity Alliance institutions. The IU program aims to increase the inclusion and diversity of librarians at our institution as evinced in our Diversity Strategic Plan and to further the growth and development of academic librarians at Indiana University. Read the full program description here.
Complete our implementation of the Open Access Policy to ensure that every IUB faculty member is able to effortlessly make open versions of their journal articles available. You can learn more about our implementation here.
What kinds of publications are subject to the policy?
The policy only applies to scholarly journal articles authored by IU Bloomington faculty, published after February 21st, 2017.
I read that I can comply while completing my annual report. How can I do this?
Some faculty might not be able to publish in an OA journal. If that’s the case, you simply need to fill out your DMAI (annual report) as you would every year. We will check to see which version(s) you can create open access and then follow up with you to deposit that version. If you choose, you may opt out in the reporting system by selecting the opt out box for your article.
What will happen in the reporting system if I DO NOT opt out?
The Libraries will run a report in the reporting system that generates a dataset with citation information for articles subject to the open access policy. If a faculty member has not opted out, we will check the publisher’s self archiving policy. If the publishing agreement allows, we will deposit a PDF of the article in IUSW Open and send the faculty member a confirmation email. If the publishing agreement requires another version of the article or does not allow self archiving, we will be in touch by email with next steps.
What will happen in the reporting system if I DO opt out?
The Libraries will run a report in the reporting system that generates a dataset with citation information for articles subject to the open access policy. If a faculty member has opted out, we will generate a letter waiving the University’s license to the article. This article will be sent to the author by email.
What about my existing publishing agreements? How will I know if I need to opt out?
If you already know that you need to opt out for an article, you may do so while completing your annual report or using IUSW Open. Otherwise, we will do the rights checking for you and get in touch if you have an incompatible publishing agreement or if we cannot access your publishing agreement.
Do I need to manage all of my publishing contracts, waivers, and potential addenda myself?
Not by yourself. While we do recommend that faculty keep records of documents signed in the publishing process, the Libraries will keep track of the agreements we receive from faculty and publishers.
Can I apply a blanket opt out to all of my articles?
Blanket opt-outs are not possible. The BFC policy states that faculty must opt out for each article subject to the policy. If you wish to opt out for all of your articles, the easiest way to do so is to check the opt out box for the articles as you enter them in DMAI.
What if I make the wrong choice or need to opt out later?
The archival status of an article subject to the policy can be changed at any time and our systems accommodate this. Contact us at email@example.com to make the change.
Who can I contact with questions?
You can contact us by email at firstname.lastname@example.org or reach out to your liaison librarian. The openscholarship.indiana.edu website will connect you to open access guidance and instructions for depositing in IUSW Open. If you have further questions, the policy FAQ may also be helpful.
The IU Libraries support open scholarship for students, faculty, and staff across the Bloomington campus (and on other campuses as well). Read on to learn more about which services are available to you.
IUScholarWorks is available as a resource to undergraduate students who wish to share their research as long as they have authorization from their sponsoring department. Any faculty member in the department can provide authorization.
IU Open Journals support undergraduate student publications and students are encouraged to contact us if they are interested in starting a journal. Examples of student-managed IU Open Journals publications include:
Analectica – Indiana University South Bend’s award-winning Literary & Visual Arts Journal
IUScholarWorks is available as a resource to graduate students who wish to share their research as long as they have authorization from their sponsoring department. Any faculty member in the department can provide authorization.
Graduate students who are writing theses and dissertations do not need authorization to deposit in IUScholarWorks. Some units require a copy of graduate student theses and dissertations to be made available in IUScholarWorks. To make your thesis or dissertation available, use this submission form.
IU Open Journals support graduate student publications and students are encouraged to contact us if they are interested in starting a journal. Examples of student-managed IU Open Journals publications include:
New Views on Gender – research and creative work (poetry, short stories, photography, artwork, etc.) that deals with issues of gender and sexuality
Research Data Services are available to graduate students at any level who need support planning, organizing, sharing, and publishing research data. For students applying for federal agency funding and required to provide a data management plan (DMP), a DMP review service is available.
IUScholarWorks is available as a resource to faculty who wish to share their research. Examples of research output faculty share in IUScholarWorks include:
Submitted manuscripts (as sent to journals for peer-review)
Accepted versions (author’s final peer-reviewed drafts)
Published versions (publisher-created files)
Supplementary files, including streaming multimedia or datasets of any size
Gray literature (conference papers, working drafts, primary evidence)
Negative results or work that will not be finished
Our CV Service is available to faculty who would like all of the publications on their CV to be systematically deposited into the IUScholarWorks repository.
Coming soon, IUScholarWorks Open will be made available to all IU Bloomington faculty publishing work subject to the IU Bloomington Open Access Policy. For more information on the policy, visit our new Open Scholarship site.
Research Data Services are available to faculty who need support planning, organizing, sharing, and publishing research data. For faculty applying for federal agency funding and required to provide a data management plan (DMP), a DMP review service is available.
IUScholarWorks is available as a resource to staff who wish to share their research.
IU Open Journals support staff publications and staff members are encouraged to contact us if they are interested in starting a journal.
Research Data Services are available to staff who need support planning, organizing, sharing, and publishing research data. For staff applying for federal agency funding and required to provide a data management plan (DMP), a DMP review service is available.
This post is the first in the “Open Access Policy Guide” series. This series will address components of the IU Bloomington Open Access Policy and its implementation. We have written other posts about passing the policy, leveraging the license (Part I & Part II), and resources to support it.
What is Opting Out?
The IU Bloomington Open Access Policy is an opt-out policy. This means that if faculty do not wish to make a version of their published article openly available, they must opt out of the policy. When a faculty member opts out of the policy, a waiver letter signed by the Vice Provost for Faculty and Academic Affairs is generated. This letter waives the university’s license for your article.
The Scholarly Communication Department is working to make it as easy as possible to opt out of the policy and generate a waiver letter. Are you a faculty member who needs to opt out of published articles? There are two methods you can use to opt out.
In IU’s annual reporting system – Digital Measures Activity Insight – faculty will see a new option in the Publications/Scholarship of Discovery category. This option is “Opt out of the open access policy for this article (IUPUI & IUB only).” To opt out of the policy for an article, simply click this box. A waiver letter will be generated and emailed to you.
This is the best opt-out method if you need a waiver letter instantly and prefer not to wait for us to email you one. In IUScholarWorks Open (our repository extension to support the policy which will be launched shortly), complete the ‘Opt-out’ submission form. Enter your name, article title, and journal name (ISSN and DOI are recommended but optional). Select submit, and a waiver letter will be automatically generated for download. You will also receive an email with the waiver letter as an attachment. If you opt out using this method, you are not required to check the box in method one – we will track your waivers and ensure that it applies when you complete your annual report.
Frequently Asked Opt Out Questions
Do I need to opt out for every article I have ever published?
No. The policy only applies to articles published after it was passed on February 21, 2017.
What if I forget to opt out for an article but realize later that I need a waiver?
The policy states that you are able to change the archival status of an article at your discretion. Please contact us to make this change and generate a waiver letter.
What if I co-author a paper with another IU Bloomington faculty member and one of us opts out in DMAI but the other does not?
In the event that there are multiple IUB faculty members who have co-authored an article and one opts out in DMAI, we will honor the request of the faculty member who opts out. Or, as the Head of our Copyright Program puts it, “While the creator of a joint work can license a work separately, their license cannot override another co-author’s denial of a license.”
I want to opt out for all of my articles, how do I do that?
According to the policy, “Upon express direction by the Faculty member, the Office of the Vice Provost for Faculty and Academic Affairs, or his or her designate will waive application of the policy for a particular article.” This means that faculty members must opt out for each article published after February 21, 2017. The fastest way to achieve this is by clicking the opt out button for each article when you are completing your annual report.
My publisher says that I need to apply an embargo (make an article unavailable for a predetermined amount of time) – does this mean I need to opt out? How do I make it available when the embargo has elapsed?
You do not need to opt out for an article that requires an embargo period before it can be made openly available. The IUScholarWorks Open repository will restrict the article and automatically release it after the designated amount of time has passed.
I have more questions – where can I find help?
We have an FAQ for the policy available on our website that provides helpful answers to a range of policy questions. We are also available by email at iusw @ indiana . edu and will soon be announcing drop-in sessions to answer questions about the policy.
Grant proposal season is upon us. Increasingly, writing a grant proposal also means writing a data management plan that details how data will be managed, preserved, and shared after a funded project ends. The Scholarly Communication Department offers a Data Management Planning service and works directly with PIs, grant writers, and administrators to create plans that align with funder requirements.
Why are data management plans required?
In February of 2013, the White House Office of Science and Technology Policy released a memo entitled “Increasing Access to the Results of Federally Funded Scientific Research.” This memo mandated that all federal agencies with over $100 million in annual conduct of research and development expenditures develop a plan for public access to research output. Data management plans, previously required only in some circumstances by some federal agencies, became widespread. By October 2016, all federal agencies meeting these criteria had implemented public access policies. These public access policies hinge on the precept that research funded by taxpayer dollars should be made available to the public, industry, and research community.
Why can’t I preserve data with my funding agency?
The 2013 OSTP memo was an unfunded mandate. This contributed to a landscape of distributed solutions provided by many stakeholders in academic research. Commercial publishers, universities, non profits, and government data centers all worked to support researchers working to comply with new data sharing guidelines. In some cases, individual directorates/divisions will provide or endorse a data repository, for example the Arctic Data Center for NSF-funded science on the Arctic, or GenBank, the NIH genetic sequence database. In other cases, researchers are expected to use their discretion in selecting an appropriate data sharing solution.
Where do I find data management plan requirements?
Indiana University is a member of the DMPTool, a tool that walks users through creating, reviewing, and sharing a data management plan.
The tool has pre-fabricated templates for each directorate/division across funding organizations. To browse requirements for a specific funder, navigate to the DMP Requirements section and search for or select a funder from the list provided. To create a data management plan using one of these templates, log in to the tool using IU credentials and select the relevant funder from the list provided.
How do I choose a repository for my data?
This question is best answered on a case-by-case basis, but there are general guidelines that researchers can use to make the best choice. If in doubt, get in touch.
If a repository is mandated by a funding organization, researchers must use this repository for sharing data
If there is a widely-used disciplinary repository in your domain, consider choosing that repository. If you aren’t sure, check author guidelines for the top three journals in your field. Do they all recommend the same repository for sharing data? Alternately, take a look at www.re3data.org/ to see a registry of disciplinary repositories.
If you have no appropriate disciplinary repository, would rather not pay fees to deposit data, or prefer to keep your data with your institution, consider Indiana University’s institutional repository IUScholarWorks. It is completely free, operated by the Libraries, and designed to support funder requirements.
If none of the above solutions are appropriate for your data and you need unique or specific features, look for an established, well-supported, open repository like Zenodo (Integrates with Github!) or Harvard’s Dataverse (APIs! Maps geospatial files!)
I want to use IUScholarWorks to preserve and share my data. What do I say in my plan?
Language for data management plans will differ depending on the project and the funder. However, many researchers have found the following statement to be a useful starting point in describing IUScholarWorks:
To increase access to the published research that has been funded, the researchers will deposit peer-reviewed or pre-print manuscripts (with linked supporting data where possible) in the IU ScholarWorks institutional repository. A DOI will be created for the data and used in all publications to facilitate discovery.
These data will be preserved according to the current digital preservation standards in place for content within the IU’s institutional repository infrastructure. This includes a duplicate copy within the IU Scholarly Data Archive (SDA) and eventual deposit into the Digital Preservation Network preservation platform.
The combination of these systems provides mirroring, redundancy, media migration, access control, file integrity validation, embargoes, and other security-based services that ensure the data are appropriately archived for the life of the project and beyond.
I have a lot of data – can I still put it in IUScholarWorks?
Yes. In almost all cases, we are able to to provide free data archiving to IU-affiliated researchers through our partnership with the UITS Scholarly Data Archive. Large datasets live in the Scholarly Data Archive and are made accessible through IUScholarWorks by way of a persistent URL. Here is an example of a weather dataset published in IUScholarWorks.
Pro tip: You can drop off your dataset in the departmental staging area and send us an email with contextual information – we’ll do the heavy lifting and make sure it gets into IUScholarWorks.
Who can help me with my data management plan?
We can. Contact email@example.com for assistance creating or implementing a data management plan. The Scholarly Communication Department can help to connect PIs with free campus-supported services to preserve and share data.
This post was written by the Scholarly Communication Department summer graduate assistant, Ruthann E. Miller
This post is the first in a series that aims to highlight and showcase interesting, integral, and open scholarship in the IUScholarWorks repository. IUScholarWorks currently contains more than 8,000 unique items submitted by scholars, students, and professionals from a variety of disciplines. With all of this content, what interests readers the most?
The repository offers a section on statistics that conveniently provide the top 10 most viewed items. These results have a surprising nugget nestled away in the number 5 spot. It is a dissertation entitled, A Performer’s Guide to the Saxophone Music of Bernhard Heiden. The dissertation was written in 1999 by Thomas Walsh and later deposited into the repository in 2006. The dissertation is shared under a Creative Commons license, which is not uncommon for items authored by scholars from the Jacobs School of Music. A Creative Commons license (CC) comes in different varieties, but they all allow the author of a work to decide to allow others to freely distribute, share, and build upon their material while still retaining ownership. This particular dissertation is licensed under a CC BY-NC-ND 2.5, which means the author allows anyone to copy and redistribute the work in any medium or format. However, the author does not allow the dissertation to be used for commercial purposes and it is not permissible to alter the work. The dissertation earned the fifth position with 7,644 views. To put this into perspective, number four on the list has 8,372 and number six has 6,714.
This particular item is important for a number of reasons. First, it is a dissertation. Dissertations are arguably one of the most important steps in a scholar’s early career. They also tend to fill gaps in the literature and explore foundational disciplinary concepts or trends in greater detail. This particular dissertation is incredibly popular, as denoted by its place in the top five. Of the top five items, one is an article on why the drinking age should be lowered, two are technical reports from IU’s scientific community, and one is a journal article on education. There are no other dissertations in the top five items. Not only did a dissertation crack the top five, but it is also the only one in the top ten!
The focus Thomas Walsh applies to the work of Bernard Heiden is fascinating. Walsh spends time providing a biographical sketch of Heiden as well as historical background on Heiden’s pieces that include saxophone. Much of the personal information included in the dissertation was obtained from several interviews Walsh conducted with Heiden. His final interview was in May 1999 and, unfortunately, Heiden passed away in April 2000. Heiden had a close connection with the Jacobs School of Music and was the chair of the composition department until retiring in 1974.
A Performer’s Guide to the Saxophone Music of Bernhard Heiden by Thomas Walsh also showcases the importance of making research open access. As most graduate students in the humanities can confirm, it is notoriously difficult to access dissertations, especially older ones or works connected to universities that have not promoted open access to their graduate students and faculty. Due to this, there is often information that does not find its way into new research simply due to information barriers. IU’s repository, however, provides access to a broad range of items that were formerly out of reach, including dissertations. Now, the research and efforts of newly minted scholars can be attained and used to the fullest potential. By making materials openly available, IUScholarWorks facilitates the use of the information contained within dissertations to reach new audiences and promote the spread of ideas.This dissertation is just one example of how much impact open access can have on the world of academia.
What item(s) in IUScholarWorks do you view most? How are they unique?