IU Libraries Partners with MDPI Open Access Program

MDPI open logo

IU Libraries recently partnered with the Multidisciplinary Digital Publishing Institute (MDPI) as part of their Institutional Open Access Program (IOAP), joining over 550 other institutions. Founded in 2010, MDPI is a publisher of open access scientific journals, meaning that all research outputs are openly licensed and disseminated without barriers, financial or otherwise. Open access publishing is occasionally accompanied with an article processing charge, or APC, which helps offset publishing costs traditionally covered by subscription fees. As part of MDPI’s open access program, researchers from partner institutions receive a 10% discount on their APC when publishing with MDPI. For those interested in publishing with MDPI, the following provides a walkthrough of their submission process, including when and how to apply your IU-affiliated APC discount. 

MDPI’s open access program grants free access to their Submission System (SuSy). MDPI aims to “provide libraries and central offices additional control and transparency over papers submitted to [their] journals, and provide early notification of potential costs involved with the submissions.” New users must register with their IU email. Once registered and logged in, researchers can submit a manuscript for publication following MDPI’s 5-step submission process.

Steps 1 and 2 include inputting manuscript and author information, respectively. Authors suggest three peer reviewers in Step 3 and upload their manuscript in either a Word or ZIP file format in Step 4. Step 5 completes the process and sends a confirmation to the journal’s editors. It is here where authors will be prompted to designate their IOAP partnership and any applicable discounts. Authors will be provided with a drop-down box where they can select IU as their institution and receive the discount. 

drop down menu of IOAP partner institutions
Sample drop-down menu of IOAP partner institutions

Once Indiana University is selected, the APC discount will be automatically processed. IU’s partnership with MDPI is non-centralized, so the remaining APC will be invoiced directly to the author. In addition to MDPI, IU has also partnered with Frontiers, which provides a 7.5% discount for IUB affiliates, and SpringerOpen/BioMed Central, which provides a 15% discount. For additional APC support, authors can apply for IU’s Open Access Article Publishing Fund, which provides scholars up to $2,000 per year to cover open access APCs. For further questions regarding APCs, the IOAP partnership, or publishing with MDPI, see MDPI’s IOAP FAQ page or contact iusw@indiana.edu.

Ownership & Openness in Scholarly Publishing Panel Recap

On February 20, 2019, the IU Libraries Scholarly Communications department hosted a panel, “Ownership & Openness in Scholarly Publishing: A Panel Discussion on Reforming Academic Journals,”  that brought together IU faculty, staff, graduate students, and other professionals from various aspects of scholarly studies and publishing. The panelists included Cassidy Sugimoto, Gabriele Guidi, Vincent Larivière, and Bernie Frischer. The panel’s goal was to discuss the process of “flipping” journals–the process of converting subscription-based journals to open access journals, the experiences of two different  journals in their transition to open access, and the implications of the open access movement on research.

flier for ownership and openness panel

Cassidy Sugimoto is an IU School of Informatics, Computing, and Engineering (SICE) professor, and is one of the former editors of the Elsevier-owned Journal of Informetrics. She is one of the individuals who played an instrumental role in flipping the journal that is now known as Quantitative Science Studies. She is also the president of the International Society for Scientometrics and Informetrics (ISSI). Vincent Larivière is an associate ILS professor at the School of Library Science at the University of Montreal. He was also on the editorial board of the Journal of Informetrics and played a significant role in making QSS open access.

The Journal of Informetrics saw its entire editorial board resign earlier this year– after an extensive but unproductive process to resolve their differences with Elsevier– in order to create a new journal that is more in line with open access principles and practices. The new journal, Quantitative Science Studies, has been accepted and is supported by The International Society for Scientometrics and Informetrics. Sugimoto, Larivière, and their colleagues hope that moves such as theirs, which are happening increasingly as journals work toward being open access, will spur other journal editors and staff to work to make their own journals part of this movement.  As of January 2019, QSS is accepting submissions.

Gabriele Guidi, an engineering professor from the Politecnico di Milano, and Bernie Frischer, an IU SICE informatics professor, are co-founders of the open-access journal Studies in Digital Heritage (SDH), previously known as the Digital Applications in Archaeology & Cultural Heritage under Elsevier. After attempting to collaborate with Elsevier to remedy concerns about their high APC for open access, their unwillingness to help the journal embed 3D models for illustration and interactivity, and their discontent with the slow growth of the journal, Guidi and Frischer chose to cut ties. In October of 2016, they parted ways with Elsevier and have since been taking the necessary steps to make their journal open access. Since publishing with IU Libraries, Studies in Digital Heritage has published 50 articles in 2 years, culminating in 2 issues per year. The journal has been able to not charge an APC or a subscription fee to any of its users.

Guidi also cited open access efforts as helping to combat issues of oligopoly and indexing in scientific publishing. Reed-Elsevier, Springer, Wiley-Blackwell, Taylor and Francis, and SAGE currently dominate the publishing market. This leads to exorbitant costs, anywhere from $2,000-$4,000 (or more) for authors to publish in a high-impact journal. In contrast, collaborating with a university library to publish an open access journal can provide a more sustainable model. For example the institution invests so that authors pay a smaller fee, which can be as low as $250. Lower costs and increased freedom in publishing practices are among the factors that are drawing editors to the open access movement.

This panel brought together scholars from a variety of disciplines and approaches to advancing access and research. The question and answer period was lively, with audience members asking questions ranging from how open access journals will impact student research to what the success of open access journals and their funding looks like long-term. The panelists’ responses to trends in open access and scholarly publishing illustrated that the push toward open access is crucial for the success and sustainability of academic publications, as well as determining what resources remain available to future scholars. Although there are obvious hurdles in the process of making a journal open access, based on the discussions that took place over the course of this panel it would seem that a growing number of editors are willing to make the change in order to attempt to disrupt the often frustrating current trends in academic publishing.

Find the presentation slides in our institutional repository: http://doi.org/10.5967/s1d3-hp09

Stream the recording here: http://go.iu.edu/29JD

Questions about flipping a journal with IU Libraries? Contact IUSW@indiana.edu

Two Year Anniversary of the Open Access Policy

This post was written by Scholarly Communication department student assistant Allison Nolan.

In February 2017, the Bloomington Faculty Council passed an Open Access policy. The policy provides a mechanism for making faculty-authored articles published after 2017 open access (unless faculty opt out of the policy for a particular article). Beyond making content open access, the policy asks faculty to reflect on how they would like their work to be used in perpetuity. IU Bloomington’s was the 56th faculty council in the world to unanimously pass an open access policy, joining Harvard, Duke, Princeton, Stanford, MIT and others.

In conjunction with the policy, the Scholarly Communication department launched a new institutional repository, IUScholarWorks Open, to accommodate articles made openly available as a result of the policy. IUSW Open acts as a seamless service point for faculty to deposit articles, opt out of the policy, or view their colleagues’ open access work. Over the last two years, the Scholarly Communication department has aligned the IU faculty annual reporting system, where most faculty already enter information about their research and creative activity, with the OA Policy. Department staff processed IUB faculty-authored scholarly articles across all disciplines while also encouraging faculty to submit their work to the repository directly through targeted outreach.

In the two years since the policy was instituted, over 500 items have been deposited to IUSW Open, all by various IU faculty authors and collaborators. SC department staff have been able to share the final versions (sometimes called the version of record) of over 200 articles and link over 150 open access versions of articles from authors across IUB. In addition to checking publisher policies for faculty-authored articles, Scholarly Communication staff consulted with individual faculty to share a version of their article open access.  

In addition to highlighting the quantity of articles made openly available, it’s important to showcase the range of scholarship faculty published and subsequently was made available. These highlights are obviously only a small subset of the articles made openly available but they illustrate that the diversity of topics represented within the repository is evident and mirrors the intellectual diversity of the IUB faculty. For example, Kylie Peppler’s “Advancing Arts Education in a Digital Age” discusses how instructors can utilize digital tools in order to help students become content creators, rather than simply rejecting technology as something that distracts from or changes the nature of content creation. Angela T. Maitner and others’ “The impact of culture and identity on emotional reactions to insults”  explores the ways in which people from different ethnic backgrounds react to insults related to an aspect of their cultural or religious identity, specifically in relationship to cultures that are rooted in concepts of honor and dignity. Kelly M. Moench and Cara L. Wellman examined the manner and speed of dendrite rebuilding in mice, particularly females, after periods of prolonged, chronic stress. The goal of the experiment was to determine the impact of stress on both male and female brains and it was concluded that the long-term effects of continued stress, rather than acute stress, were more likely to lead to detrimental outcomes in women. Each of these articles pose questions that are relevant to advancing their respective fields, and the interdisciplinary nature of IUScholarWorks Open allows all of these research outputs to exist in the same space.

In the last two years, IUB’s open access policy has helped to highlight faculty research and create critical discussions surrounding open access and the opportunities that it provides for academic scholarship. As an example, an Open Access Article Publishing Fund was recently established by the IU Libraries and the Office of the Vice Provost for Research to subsidize the cost of publishing gold open access. IUScholarWorks Open will inevitably grow as time goes on and faculty work continues to be processed. We hope that knowledge of the policy and IUSW Open, and ongoing educational efforts as to what exactly it means to make academic work open access, will increase faculty engagement on this important issue.

IU South Bend Passes Open Access Policy

This blog post was authored by Craig Finlay, Scholarly Communications Librarian at IU South Bend.

We are very pleased to announce that on Friday, January 18, 2019, the Indiana University South Bend Faculty Senate unanimously approved an Open Access policy, making us the third IU campus to do so.  We join IU Bloomington and IUPUI in working to promote OA and in so doing increase the accessibility, reach and impact of our faculty scholarship.

The policy itself can be found here.  While based on the Harvard Policy, our policy differs in that it contains no language requiring faculty to provide copies of their research.  The small size of our campus and the comparatively smaller research output (Compared to large universities like IUB and IUPUI) affords us the luxury of relieving faculty of that requirement.  The Office of Research – Academic Affairs produces an annual publication list gleaned from the faculty annual reports (now Digital Measures). The number of publications makes it feasible for us to grab them ourselves and check for copyright permissibility.  This could be an important point to remember for smaller universities looking to pass an OA policy.  Often faculty objections to a policy stem from resentment over requirements of self-deposit.

Over the past few years I pounded the pavement visiting department meetings and giving presentations aimed at highlighting traffic to publications already placed into our IU ScholarWorks community. I generally did not spend much time talking about the altruistic aspects of OA, having found that this approach is greeted more with polite affirmation than anything else.  More effective is convincing faculty that OA publishing will drive attention and citations to their publications.

This strategy was strongly influenced by a pair of talks by Jere Odell, Scholarly Communication Librarian at IUPUI, at the Michiana Scholarly Communication Librarianship Conference at IU South Bend in 2014 and 2016. Jere was also a continual source of advice and wisdom in my journey, the value of which I cannot overstate.

While it may seem tempting to focus heavily on the potential of OA to reach underserved communities, the fact is self-interest seems to grab people’s attention much more readily. Given limited presentation times at departmental meetings, time is of the essence.  After some time demonstrating usage statistics and talking about the potential citation boost, I started pitching the OA policy itself.

First, I approached faculty allies who had already taken initiative to contact me regarding depositing their scholarship, hoping to get them to help spread the message.  I also sought and received endorsements from the Office of Research, the Library Affairs Committee and the head of the newly-established Center for Excellence in Research and Scholarship (CERES). I repeatedly emphasized the unique aspect of our proposed policy, that it would require no extra work on the part of faculty.  It was the LAC that brought the policy before the senate, which, being from a committee, meant the policy was already seconded when it was announced.

Ultimately, the policy passed unanimously.  Given seven minutes to explain the policy to the senate, I discussed the traffic to existing publications in the IR and the fact that our policy asked nothing of faculty save consent of deposit. I owe a great debt to the colleagues, campus departments and faculty allies who aided in getting our policy passed.  If I had to give one bit of advice to a librarian at a small campus such as IU South Bend trying pass a policy while balancing myriad other job responsibilities it would be to identify and cultivate such sources of support and advice.  There’s no point in trying to do it alone.

IU Bloomington Open Access Article Publishing Fund

Are you interested in publishing a manuscript in an open access journal, but concerned about securing funds to pay the article processing charge (APC)? The IU Libraries and Office of the Vice Provost for Research have collaborated to establish a new Open Access Article Publishing Fund for faculty on the IU Bloomington campus. Faculty may apply for up to $2,000 to cover the article processing charges associated with eligible journal articles.

break through publishing barriersFund FAQ

Eligibility

Who is eligible for the Open Access Article Publishing Fund?

IU Bloomington tenured, tenure-eligible, and non-tenure-track faculty, research scientists, research scholars, research center directors, and librarians are eligible.

What kinds of publications are eligible for funding?

Peer-reviewed journal articles in journals that meet the following criteria are eligible:

  • The journal is fully open access (ie, the journal provides immediate, unfettered access to all articles)
  • The journal is either: listed in the Directory of Open Access Journals, a member of the Open Access Scholarly Publishers Association or adheres to its code of conduct, or a publisher that Indiana University Bloomington believes is taking a sustainable and affordable approach to open access publishing

How do I find out if my journal is eligible?

Contact the Scholarly Communication Department.


Co-authorship

What if I have non-IU Bloomington co-authors on the manuscript?

In the case of an article with multiple non-IU co-authors, each author is responsible for a prorated portion of any publishing fees. For example, for an article with three authors that is to appear in a journal with a $3,000 publication fee, each author is responsible for $1,000 of that fee.

What if I have IU Bloomington faculty co-authors on the manuscript?

In the case of an article with multiple IU Bloomington authors, each author is responsible for a prorated portion of any publishing fees. For example, for an article with two authors that is to appear in a journal with a $2,000 publication fee, each IU Bloomington author may apply for up to $1,000

What if I have IUPUI co-authors on the manuscript?

IUPUI has its own IUPUI Open Access Fund. Applicants with IU Bloomington/ IUPUI co-authored manuscripts are encouraged to contact the Scholarly Communication Department to coordinate joint applications.

What if I have student co-authors on the manuscript?

The fund will not count student authors when splitting APC responsibility among co-authors. For example, in the case of a manuscript with one IU Bloomington faculty author, one IU Bloomington graduate student, and one non-IU Bloomington faculty author with an APC of $2,000, each faculty author would be responsible for 50% of the APC, and the IU Bloomington faculty author could apply for up to $1,000 in funding to cover the cost of 50% of the APC.


Payment

If my application is accepted, how will the APC be paid?

The Open Access Article Publishing Fund will pay publisher invoices directly – reimbursement is not possible and authors with approved applications will not pay for APCs from personal or research funds. More details will be sent upon approval.

Are there strings attached?

We do ask that all fund recipients deposit their published article in our institutional repository and complete a brief survey, but there are no additional requirements.


Application

How do I apply for the fund?

To read more about the fund and to apply, visit the OVPR internal funding opportunity page here: https://research.iu.edu/funding-proposals/funding/opportunities/open-access-journal-fund/index.html

Who can I contact with questions?

Questions may be directed to the IU Libraries (iusw @ indiana.edu ) or the OVPR (ovprgrnt @ indiana.edu).

cOAlition S: The Future of Research

On September 4th of this year, Open Access advocates and scientists around the world woke up to some big news: eleven European national research agencies, the European Commission, and the European Research Council (which represents all the national scientific organizations of European Union member states) announced that they were launching cOAlition S which will require all research funded by these organizations to be fully Open Access by January 1st 2020.

This is a major coup for Open Access activists and a step in the right direction for worldwide scientific research. Not only will cutting-edge and high quality research papers be easy and free for anyone to access, but this will also help to kick-start innovation among open access publications  and encourage more institutions, funders and scientists to be deliberate in choosing an Open Access journals and platforms for their research.

Along with this requirement, the cOAlition S announced ten guiding principles in their Plan S, which I will break down below:

Copyright:

•  Authors retain copyright of their publications without restrictions. All publications must be published under an open license, preferably the Creative Commons Attribution Licence CC BY. In all cases, the license applied should fulfill the requirements defined by the Berlin Declaration;

Perhaps  one of the most important guiding principles of Open Access, Plan S recognizes that authors should a) retain copyright to their work, b) get credit for the work they do, and c) enable anyone to share, adapt, remix, and build upon their work. You can also read more about CC-BY in this fantastic post by the Open Access Scholarly Publishers Association.

Funding and Organization

•  The Funders will ensure jointly the establishment of robust criteria and requirements for the services that compliant high quality Open Access journals and Open Access platforms must provide
•  In case such high quality Open Access journals or platforms do not yet exist, the Funders will, in a coordinated way, provide incentives to establish and support them when appropriate; support will also be provided for Open Access infrastructures where necessary;
•  The ‘hybrid’ model of publishing is not compliant with the above principles;

These three points are absolutely crucial to understanding–the Funders are clearly spelling out their support for establishing platforms, services, journals, and incentives for the publication of scientific research. They are also saying that even if these routes of publication do not yet exist that they will support them. What this means is that we may begin to see increasing academic, financial and intellectual support behind OA platforms, journals and monographs. Finally, they are taking the stance that hybrid models are not compliant with their principals, and that they will support increasing openness. A hybrid model is, for example, when a journal will allow authors to make their article open access–but only for a fee. cOAlition S is taking steps to do away with this hybrid model.

Institutional Support

•  Where applicable, Open Access publication fees are covered by the Funders or universities, not by individual researchers; it is acknowledged that all scientists should be able to publish their work •  Open Access even if their institutions have limited means;
When Open Access publication fees are applied, their funding is standardised and capped (across Europe);
•  The Funders will ask universities, research organisations, and libraries to align their policies and strategies, notably to ensure transparency;
•  The importance of open archives and repositories for hosting research outputs is acknowledged because of their long-term archiving function and their potential for editorial innovation;

These four bullet points show that the Funders are bringing real heavyweight institutional support to the forefront of the agenda. The first point especially, that the Funders or author universities will cover the cost of publication fees is momentous for researchers. As covered in great detail by Nature and Paywall: The Movie, the fees charged to authors who want to make their articles Open Access can be burdensome. Additionally, the policy of standardizing Open Access fees will help to bring down costs across disciplines in Europe.

It is notable that cOAlition S gives high praise to archives, libraries and repositories. As demonstrated by our own experience at IU, institutional repositories like IU ScholarWorks and IU Scholarworks Open are great ways to distribute Open Access research as they allow access by an international community of learners to research and information.

The Plan S goal is that all journal and other non-book scholarly work should be Open Access by 1 January 2020–and they that they will monitor compliance and sanction non-compliance. You can read more about cOAlition S, the member organizations, and their plans here.

Plan S is an exciting Open Access breakthrough that promises a more accessible and transparent future for research.

The Scholarly Communication Department Welcomes Two New Graduate Students

Join us in welcoming two new graduate student assistants to the Scholarly Communication Department! We are thrilled to have Allison Nolan and Brian Watson join our team. Both Allison and Brian are new master’s students in the Information and Library Science (ILS) Program in the School of Informatics, Computing, and Engineering.

Image 1: Photo of Allison Nolan
Allison Nolan

Allison Nolan received her Bachelor of Arts in English and Humanities from Valparaiso University in 2017. She worked for three years in the Valparaiso University Christopher Center library as the Marketing Student Assistant. In addition to working with the IU Library Scholarly Communications Department, she is also the Center Supervisor for the Teter residence hall library.

Image 2: Photo of Brian Watson
Brian Watson

Brian Watson is a historian of sexuality and the book. After winning several awards for his MA thesis, he expanded it into a full-length monograph which was featured on Conan O’Brien and elsewhere. He is a moderator for the world’s largest academic history forum, AskHistorians, and an editor and host of its podcast. He plans to focus on the interactions of humanities, archives and the digital world throughout his time at IU. He is also currently working on his next book, which focuses on the historiography of sexuality research.

We look forward to working with Allison and Brian. We can’t wait to see what they accomplish during their time at IU!

Office of Scholarly Publishing in the News

This summer, the Office of Scholarly Publishing has been reflecting on the services we provide and the value we bring to IU’s campus and open access scholarly publishing broadly. Simultaneously, the Office of Scholarly Publishing (OSP) has been mentioned in several recent articles and news pieces on open access publishing and author rights. I believe that these pieces start to answer our questions about the value, perspective, and expertise that we contribute to the larger community.

Jason Jackson’s post, which discusses Museum Anthropology Review’s business and labor model, highlights the instrumental role library publishers play in the open access ecosystem. Jason states,

I am not able to quantify the financial investments that the IU Libraries have made in MAR via the IUSW program, but the investment is significant and important…. just as MAR tries to serve the field without charging fees for that service, IUSW tries to serve projects like MAR without charging fees for that service. It is certainly the case that economies of scale have been realized by having library-based publishing support services that can concurrently help a wide range of (mostly small) journal projects.

Another recent piece, “What Happened, or, Impasses and Future Horizons for an Open Anthropology of Work” grapples with the challenges of operationalizing open access in the field of anthropology. The editorial cites conversations with the Office of Scholarly Publishing to make an important anthropology title, Anthropology Work Review, open access. While the effort was not successful and we do not currently publish AWR, the piece is important for demonstrating the values that IU’s OSP is dedicated to. Conversations with AWR were also a reflective exercise for our team, as they forced us to reflect on and operationalize our values, which in turn led to a better understanding of our own mission and ethics.

Finally, a recent op ed (first presented as a keynote) discusses the 50th anniversary of the Liberian Studies Association and mentions the association’s journal, the Liberian Studies Journal. The OSP currently hosts the journal’s back issues and is in conversations to help the publication renew publication efforts.

When I think about what OSP is and what we aim to be, I envision a meaningful partnership between IU Press and IU Libraries Scholarly Communication staff that encourages cross-pollination, harnesses disparate publishing resources, and pools expertise strategically in order to transform scholarly publishing at IU by:

  1. Serving IU faculty and students, through journal publishing, open access book publishing, and course material publishing.
  2. Moving conversations on publishing innovations forward on campus and in the larger community. This includes, but isn’t limited to, conversations around experimental peer review, course material affordability, hybrid OA models, open source infrastructure, and new modes of scholarship, including 3D object and multi-media integration.  
  3. Educating the next generation of scholars, both through supporting the creation of student publishing projects and creating programming and hands-on experiences for students interested in publishing, open access, and scholarly career paths.
  4. Moving the national conversation on library publishing, library/press partnerships, and open access forward.

I’m excited to see that we are already making a significant impact in several of these areas, including number four. The pieces above demonstrate that we are both inspiring and contributing to important national conversations that will impact the future of open access publishing.

Applications for OpenCon 2018 Open

This post was authored by Scholarly Communication Department Graduate Student Jenny Hoops.

The fifth annual OpenCon 2018 will be held in Toronto this November 2-4. In coordination with SPARC and the Right to Research Coalition, as well as York University, Ryerson University, and the University of Toronto, OpenCon aims to educate and develop Open Access, Open Education, and Open Data around the world.

Logo Text: Empowering the Next Generation to Advance Open Access, Open Education, and Open Data

The two-day conference will feature a diverse set of panels, regional workshops,  and project presentations. The final day will also involve an innovative “Do-A-Thon” that will encourage content creation that will hopefully create resources and collaborations that will last long after the conference formally ends.

Image 2: Map showing origins of past OpenCon participants

Attendance at the meeting is by application only, and past participants have received full or partial travel scholarships. Students and early career professionals are particularly encouraged to apply. Apply at www.opencon2018.org/apply for a chance to network with other passionate advocates for a more Open world.

Scholarly Communication Deparment Student Assistant Jenny Hoops Wins Award

Congratulations to Jenny Hoops, Scholarly Communication Department Student Assistant, on winning the IUB Libraries Student Employee Recognition Award! The purpose of the award is to recognize student employees who demonstrate outstanding performance and make exceptional contributions toward the achievement of the department’s goals and objectives.

Image 1: Photo of Jennifer Hoops

In my nomination of Jenny, I wrote the following:

Jenny has exceeded the expectations for her position, furthering the IU Libraries strategic goals and enabling the Scholarly Communication Department to successfully operationalize several key services….Her creativity and ability to problem solve independently have been assets for our team and for the library.

We’re thankful for Jenny’s initiative and excellent work over the last year and we’re thrilled that her work has been recognized through this important award. Jenny and three other recipients of the award will receive certificates and $100 cash awards.