IUScholarWorks Journals: More than Just a Hosting Service

The IUScholarWorks journal service helps you, the prospective journal editor, publish your journal in open access. While IUScholarWorks does not identify as the publisher of any of the journals we support, we do so much more than simply host your content. Here are some of the services we provide:

  • Indexing – We’ll make sure your journal articles show up in Google and Google Scholar.
  • ISSN registration – We’ll apply for an International Standard Serial Number (ISSN) to uniquely identify your journal.
  • DOI registration – As a member of the DOI registration agency, CrossRef, we will help you assign and register Digital Object Identifiers (DOIs) to uniquely identify your articles.
  • Editorial workflow management – We’ll train you how to use Open Journal Systems (OJS) software to effectively manage your editorial workflows.
  • Cataloging – We’ll create a record for your journal in IUCAT and WorldCat.
  • Content preservation – We are committed to maintaining the content of your journal in perpetuity, even if ownership of the journal moves outside of IU. All of our journals are archived with CLOCKSS.
  • Copyright & Licensing – We will work with you to draft your journal’s copyright policy and can advise on how to license outside content for reuse in your journal.
  • Multimedia content support – Want to include audio or video content alongside your journal articles? We’ll help you use the Avalon Media System to make this possible.
  • Usage statistics –We’ll provide annual reports on article views for your journal.

As you can see, IUScholarWorks strives to go above and beyond simply providing a home for your journal on our server. If you are thinking about starting a new journal, or are interested in migrating your current journal to an open access publishing platform, please contact us at iusw@indiana.edu.

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When Can I Deposit What? Everything You Need to Know about Permissions and Versions When Submitting to the Repository

Every time you submit an item to the IUScholarWorks repository, you must accept the IUScholarWorks License. By accepting our non-exclusive license, you acknowledge that you either own the copyright to the work you are depositing, or you have been granted permission by the copyright holder to deposit it. If you are depositing material that has already been published, you will first need to find out if you hold the copyright.

When you publish an article in a journal, copyright is typically transferred to the publisher (this will be indicated in your original publishing agreement). If the publisher owns the copyright to your work, you will need to check whether they allow you to deposit it in the institutional repository. Fortunately, most publishers have developed explicit policies that speak to this, so you often won’t need to contact them directly. You can search for a publisher’s copyright policy on their website, or use the Sherpa/Romeo database.

When publishers do allow you to deposit your work in an institutional repository, they frequently impose restrictions, such as an embargo period and/or the type of version permitted.


Publisher embargo periods can range anywhere from 6 to 24 months (and sometimes longer). If a publisher requires you to embargo your work, you can still deposit it in the institutional repository now and designate the amount of time after which it can be made openly available.

Version types

There are three types of versions that a publisher may or may not allow you to submit to the institutional repository:

Pre-print – a draft of an article before peer review

Post-print – the final, peer-reviewed article submitted for publication

Publisher PDF – the final, peer-reviewed article in the publisher’s typesetting and formatting

It’s important to note that content-wise, the post-print and the publisher PDF versions are identical. Many more publishers allow authors to deposit the post-print version in the repository than they do the publisher PDF version.

If you are ever unsure about what work you can or can’t deposit, please contact the IUScholarWorks Team.

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IUScholarWorks Journals Now Minting DOIs

An example of an article with a DOI in the Journal of the Scholarship of Teaching and Learning.

An example of an article with a DOI in the Journal of the Scholarship of Teaching and Learning.

IUScholarWorks is pleased to announce that we are now offering the ability to mint DOIs for IUScholarWorks journal content in partnership with CrossRef.

A DOI, or Digital Object Identifier, is a string of characters that uniquely identifies an online item and serves as a stable, permanent URL. This functionality makes it easier for online content to be discovered, used, and cited.

As part of IUScholarWorks’s agreement with CrossRef, journals that use this service are required to check for and include existing DOIs for all article citations. Therefore, we encourage journals with back content to issue DOIs only for prospective content (if your needs extend beyond this, please contact us).

Within OJS, the DOI plugin allows journal managers to configure the journal’s DOI settings, and the CrossRef XML Export plugin enables them to export metadata for deposit into the CrossRef database. Additionally, editors have the ability to add DOIs to article PDFs prior to publication.

To start issuing DOIs for your IUScholarWorks journal, please contact us at iusw@indiana.edu. Detailed instructions are also available on the IUScholarWorks wiki.

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Social media metrics for IUScholarWorks content now available

An example altmetric.com report for content hosted on IUScholarWorks

An example report of altmetrics related to Jason Baird Jackson’s “Anthropology of/in Circulation: The Future of Open Access and Scholarly Societies,” uploaded to IUScholarWorks 

For those who want to track metrics for the broader impact of the scholarship they’ve uploaded to the IUScholarWorks repository, we are pleased to announce that altmetrics badges and reports (powered by Altmetric.com) are now available, in addition to usage statistics.

Altmetrics are  social media metrics related to any scholarly output–a journal article, a data set, a working paper, or even a slide deck presented at a conference. The Altmetric.com service currently reports altmetrics for any scholarly content that has a DOI, Handle, PubMed ID, or ArXiv ID.

How it works

On any item record in our repository to which an Altmetric.com badge has been added, you’ll see the badge appear in the bottom of the left-hand navigation bar, under the “Statistics” section. (See an example here.) Hovering over the badge with your cursor, you can see an abbreviated report of the social media attention that item has received, including tweets, scholarly blog posts, and social bookmarks on services like Mendeley. By clicking on the badge, you’ll be taken to a full report on Altmetric.com, which offers a drill-down view into your social media metrics and demographics of those who have tweeted about your work.

If you already have content on IUScholarWorks to which you want to add a badge, email your collection administrator or the IUScholarWorks team. For new content, you’ll be given the option to add a badge during the deposit process; pay careful attention when filling out information during your next deposit.

Badges are publicly displayed. There is not yet ‘depositor-only’ access to the altmetrics for your repository content. Depositors wishing to privately view altmetrics for their research on IUScholarWorks repository can subscribe to Altmetric.com’s paid service or sign up for a free ImpactStory account. (Full disclosure: I am a recent hire of ImpactStory.)

Not interested in altmetrics? That’s fine, too. Badges are by default hidden on all existing and new deposits. The service is opt-in by design.

Why we have implemented this service

In talking with regular users of our service, we’ve learned that faculty and graduate students are keen to track how their scholarship is being consumed and shared, within the Academy and beyond. This service will allow interested users to do so.

We believe that an altmetrics reporting service will help scholars to better understand the nuances of what it means to be “impactful” in an an increasingly networked research environment. Our service surfaces a greater variety of impact measures, and can help scholars understand and connect with new audiences.

On a final note, it is also important to bear in mind that relevant quantitative measures of impact differ from discipline to discipline, and that altmetrics as currently conceived (and reported by Altmetric.com) may not meet the needs of historians as well as they do for biologists. As the field matures, we expect to support and experiment with emerging services in our repository.

To learn more about Altmetric.com, visit their website. More information about our implementation of altmetrics and usage statistics in the IUScholarWorks repository can be found on our website.

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Copyright and IUScholarWorks

So you want to submit a published or unpublished article into IUScholarWorks (IUSW) repository? Here’s what you’ll need to know about copyright.

If you are submitting an unpublished article, no worries – you are the rightsholder, so go ahead and submit it to IUSW. If you are submitting an article that has been previously published, though, you (the author) are probably not the rightsholder. If this is the case, you will need to do a little extra research before depositing into IUSW.

Generally, copyright transfers over to a publisher upon publication of an article, so you will need to check with the publisher prior to depositing it. If you still have your signed publishing agreement this should indicate what your rights are. If you don’t have this document, here are some suggestions to move forward.

  1. Your first step is to search SHERPA/RoMEO, a freely available online database of publisher copyright policies. Simply type in the name of your journal and you should receive information on what you can submit to an institutional repository such as IUSW. (For those new to S/R, this helpful video should clarify the search process and terminology.)
  2. If you cannot find information through SHERPA/RoMEO, you will want to check to see if the journal has a website. If so, copyright information may be located there.
  3. The final way to check copyright of an article is to contact the editor of the journal–not the publisher, which usually oversees many journals. It is helpful for the author of the work in question to write the message. We’ve found that this usually helps expedite the process. You can use a format like this sample letter to the editor. 

After completing these steps, you should now know what exactly can be deposited into IUSW: pre-print, post-print, or the publisher’s version of your article.

One easy way to save yourself this trouble moving forward is to complete the SPARC Author Addendum prior to signing your copyright over to a publisher. This legal document ensures that you keep the rights that you want, including the ability to archive your work in an institutional repository like IUSW. Read about the addendum to determine if it’s right for you!

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Open Access, Copyright, Licensing, and IUScholarWorks

When most people hear the term, “open access,” they typically think of information that is freely accessible on the web; however, that only encompasses half of what open access stands for. Open access is not only about being able to obtain information for free, but it is also about being able to reuse that information freely, i.e. how that information is subsequently distributed, linked to, and built upon.

Example of a derivative work.

Example of a derivative work. Retrieved from http://commons.wikimedia.org/wiki/File%3ADerivative-work-icon.svg

By default, you, the author, hold the copyright for every new work you create, meaning you alone have the right to distribute and create derivatives from it. The good news is you can waive this right by adding a Creative Commons License to your work, which explains to users what they may or may not do with it. For example, a CC-BY license tells users that they may distribute and create derivative works, as long as they attribute the original work to you.

Adding a Creative Commons license to your work in IUScholarWorks is a simple step. When you submit an item to the repository, you have the opportunity to specify the name of a license in the Rights field during the submission process. Remember, leaving this field blank means the that you reserve all rights to your work!

To learn more about licensing options, check out the Creative Commons website (http://creativecommons.org/licenses/) or contact the IUScholarWorks team.

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Hindsight: Journal of Optometry History makes its back issues Open Access

(U.S. Navy photo by Mass Communication Specialist 2nd Class Eric C. Tretter/Released)

(U.S. Navy photo by Mass Communication Specialist 2nd Class Eric C. Tretter/Released)

Hindsight: Journal of Optometry History, edited by Indiana University professor David Goss and published by the Optometric Historical Society, has released its back issues (1970-2010) with help from the IU Libraries Scholarly Communication department and the IU Libraries Digitization Lab. With the release, Hindsight becomes the longest continuous running journal with the largest amount of backfiles available in the IU open access publishing system.

The journal will continue to release “new” material (with a 2 year embargo). Bookmark the journal’s new website or “subscribe” to the journal’s mailing list to be updated when new content is added.

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Free Tools to Visualize Your Data

Data visualization has grown in popularity as datasets have become larger and tools have become more user-friendly. This area is eagerly being explored by researchers in a variety of disciplines. Although many people think of numbers when they consider types of data, data comes in many forms–including text! In fact, for many researchers, especially those in the humanities or social sciences, text is their primary data source.


This example of a network visualization could be created using a tool like Gephi or Sci2. Image: Clickstream Data Yields High-Resolution Maps of Science. Johan Bollen, Herbert Van de Sompel, Aric Hagberg, Luis Bettencourt, Ryan Chute, Marko A. Rodriguez, Lyudmila Balakireva. http://www.plosone.org/article/info:doi/10.1371/journal.pone.0004803

Here is a brief list of freely available tools you can use to explore and visualize both numerical and textual data. This list is by no means comprehensive; to check out additional tools, try the visualization tool list at Bamboo DiRT.

  • D3 – A JavaScript data visualization library. While you would need to invest the time to learn basic JavaScript, this introductory tutorial breaks down steps to learn D3. You can also check out the array of impressive visualizations resulting from its use.
  • Gephi – If you only wanted to invest the time to learn one visualization tool, this open source software for visualizing networks and complex systems is a great choice. Take a look at one of the many available tutorials to get started.
  • ManyEyes – This tool allows users to easily upload datasets and create basic visualizations. To get a feel for the types of visualizations created, view the ManyEyes gallery.
  • Sci2 Tool – This tool, developed at the Indiana University Cyberinfrastructure for Network Science Center, is billed as “a modular toolset specifically designed for the study of science [that] supports the temporal, geospatial, topical, and network analysis and visualization of scholarly datasets.” Its strength lies in its ability to handle network data, similar to Gephi.
  • Tableau Public – This free, limited-functionality version of the popular software Tableau simplifies the act of creating charts and graphs.
  • Voyant – This is a browser-based platform for analysis and visualization of texts. It is a beginner-friendly tool with modest functionality: visualizations created within Voyant are limited to charts and graphs, though it would be easy to plug the data generated by the program into another platform with greater capacity for visualization, such as Gephi.
  • WordSeer – WordSeer is a textual analysis and visualization tool comparable to Voyant. The latest version, 3.0, has not yet been released publicly.

Lastly, I would be remiss if I failed to mention the important role that data management plays in data visualization. Poorly managed data may hinder your ability to create effective visualizations, so learn a few simple steps to manage your data more effectively. For more information, contact Stacy Konkiel, Science Data Management Librarian, at skonkiel@indiana.edu to schedule a consultation!

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Open Access: 7 Things You Need to Know

Stacy Konkiel, Science Data Management Librarian, @skonkiel, and myself, Jen Laherty, Digital Publishing Librarian, @jlaherty, were asked to provide the Bloomington Library Faculty Council with an overview of Open Access.  Here is our quick presentation, given December 4, 2013.

On a related note, the Bloomington Faculty Council Library committee, co-chaired by faculty Jason Baird Jackson, Director of the Mathers Museum of World Cultures and Associate Professor of Folklore and Ethnomusicology and Ted Striphas, Associate Professor and Director of Graduate Studies, Department of Communication and Culture, are leading a discussion to recommend, or not, that an open access deposit policy be adopted by Indiana University Bloomington Faculty.  A similar conversation is happening at the IUPUI campus.

Librarians at IUB may wish to discuss an open access deposit policy for their scholarly outputs ahead of a campus policy – akin to those described in the seventh ‘think to know’ in the linked presentation.

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17 More Essential Altmetrics Resources (the Library Version)

As promised, I have compiled some “required reading” related specifically to altmetrics and their use in libraries. These articles and blog posts actually comprise a majority of the writing out there on altmetrics in libraries–there’s surprisingly little that librarians have written to date on how our profession might use altmetrics to enhance our work.

Ironically enough (given librarians’ own OA advocacy), some of the articles linked below have been published in toll access library science journals. Apologies in advance for any paywalls you may encounter. (Though if you do find barriers to access, you should tell OA Button about it!)


Collection Development

Research Data Curation

  • Weber, N. M., Thomer, A. K., Mayernik, M. S., Dattore, B., Ji, Z., & Worley, S. (2013). The Product and System Specificities of Measuring Curation Impact. International Journal of Digital Curation, 8(2).  doi:10.2218/ijdc.v8i2.286

Institutional Repositories

  • Day, M., & Michael Day. (2004). Institutional repositories and research assessment. Project Report. UKOLN, University of Bath. (pp. 1–30). Bath: University of Bath. Retrieved from http://opus.bath.ac.uk/23308/
  • Frank Scholz, S. D. (2006). International Workshop on Institutional Repositories and Enhanced and Alternative Metrics of Publication Impact. CERN. Retrieved from http://edoc.hu-berlin.de/series/dini-schriften/2006-8/PDF/8.pdf
  • Konkiel, S., & Scherer, D. (2013). New opportunities for repositories in the age of altmetrics. Bulletin of the American Society for Information Science and Technology, 39(4), 22–26. doi:10.1002/bult.2013.1720390408
  • Merceur, F., Gall, M. Le, Salaün, A., & Le Gall, M. (2011). Bibliometrics: a new feature for institutional repositories. In 14th Biennal EURASLIC Meeting (pp. 1–21). Lyon. Retrieved from http://archimer.ifremer.fr/doc/00031/14253/11886.pdf
  • Organ, M. K. (2006). Download Statistics – What Do They Tell Us? The Example of Research Online, the Open Access Institutional Repository at the University of Wollongong, Australia. D-Lib Magazine. Retrieved February 13, 2012, from http://ro.uow.edu.au/asdpapers/44/

Do you have “must read” articles relating to libraries and altmetrics that didn’t make it on this list? Leave ’em in the comments below!

Want to read some general altmetrics-related research? Check out the original list of 17 Essential Altmetrics Resources.

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