IU Libraries Partners with MDPI Open Access Program

MDPI open logo

IU Libraries recently partnered with the Multidisciplinary Digital Publishing Institute (MDPI) as part of their Institutional Open Access Program (IOAP), joining over 550 other institutions. Founded in 2010, MDPI is a publisher of open access scientific journals, meaning that all research outputs are openly licensed and disseminated without barriers, financial or otherwise. Open access publishing is occasionally accompanied with an article processing charge, or APC, which helps offset publishing costs traditionally covered by subscription fees. As part of MDPI’s open access program, researchers from partner institutions receive a 10% discount on their APC when publishing with MDPI. For those interested in publishing with MDPI, the following provides a walkthrough of their submission process, including when and how to apply your IU-affiliated APC discount. 

MDPI’s open access program grants free access to their Submission System (SuSy). MDPI aims to “provide libraries and central offices additional control and transparency over papers submitted to [their] journals, and provide early notification of potential costs involved with the submissions.” New users must register with their IU email. Once registered and logged in, researchers can submit a manuscript for publication following MDPI’s 5-step submission process.

Steps 1 and 2 include inputting manuscript and author information, respectively. Authors suggest three peer reviewers in Step 3 and upload their manuscript in either a Word or ZIP file format in Step 4. Step 5 completes the process and sends a confirmation to the journal’s editors. It is here where authors will be prompted to designate their IOAP partnership and any applicable discounts. Authors will be provided with a drop-down box where they can select IU as their institution and receive the discount. 

drop down menu of IOAP partner institutions
Sample drop-down menu of IOAP partner institutions

Once Indiana University is selected, the APC discount will be automatically processed. IU’s partnership with MDPI is non-centralized, so the remaining APC will be invoiced directly to the author. In addition to MDPI, IU has also partnered with Frontiers, which provides a 7.5% discount for IUB affiliates, and SpringerOpen/BioMed Central, which provides a 15% discount. For additional APC support, authors can apply for IU’s Open Access Article Publishing Fund, which provides scholars up to $2,000 per year to cover open access APCs. For further questions regarding APCs, the IOAP partnership, or publishing with MDPI, see MDPI’s IOAP FAQ page or contact iusw@indiana.edu.

IU Bloomington Open Access Article Publishing Fund

Are you interested in publishing a manuscript in an open access journal, but concerned about securing funds to pay the article processing charge (APC)? The IU Libraries and Office of the Vice Provost for Research have collaborated to establish a new Open Access Article Publishing Fund for faculty on the IU Bloomington campus. Faculty may apply for up to $2,000 to cover the article processing charges associated with eligible journal articles.

break through publishing barriersFund FAQ

Eligibility

Who is eligible for the Open Access Article Publishing Fund?

IU Bloomington tenured, tenure-eligible, and non-tenure-track faculty, research scientists, research scholars, research center directors, and librarians are eligible.

What kinds of publications are eligible for funding?

Peer-reviewed journal articles in journals that meet the following criteria are eligible:

  • The journal is fully open access (ie, the journal provides immediate, unfettered access to all articles)
  • The journal is either: listed in the Directory of Open Access Journals, a member of the Open Access Scholarly Publishers Association or adheres to its code of conduct, or a publisher that Indiana University Bloomington believes is taking a sustainable and affordable approach to open access publishing

How do I find out if my journal is eligible?

Contact the Scholarly Communication Department.


Co-authorship

What if I have non-IU Bloomington co-authors on the manuscript?

In the case of an article with multiple non-IU co-authors, each author is responsible for a prorated portion of any publishing fees. For example, for an article with three authors that is to appear in a journal with a $3,000 publication fee, each author is responsible for $1,000 of that fee.

What if I have IU Bloomington faculty co-authors on the manuscript?

In the case of an article with multiple IU Bloomington authors, each author is responsible for a prorated portion of any publishing fees. For example, for an article with two authors that is to appear in a journal with a $2,000 publication fee, each IU Bloomington author may apply for up to $1,000

What if I have IUPUI co-authors on the manuscript?

IUPUI has its own IUPUI Open Access Fund. Applicants with IU Bloomington/ IUPUI co-authored manuscripts are encouraged to contact the Scholarly Communication Department to coordinate joint applications.

What if I have student co-authors on the manuscript?

The fund will not count student authors when splitting APC responsibility among co-authors. For example, in the case of a manuscript with one IU Bloomington faculty author, one IU Bloomington graduate student, and one non-IU Bloomington faculty author with an APC of $2,000, each faculty author would be responsible for 50% of the APC, and the IU Bloomington faculty author could apply for up to $1,000 in funding to cover the cost of 50% of the APC.


Payment

If my application is accepted, how will the APC be paid?

The Open Access Article Publishing Fund will pay publisher invoices directly – reimbursement is not possible and authors with approved applications will not pay for APCs from personal or research funds. More details will be sent upon approval.

Are there strings attached?

We do ask that all fund recipients deposit their published article in our institutional repository and complete a brief survey, but there are no additional requirements.


Application

How do I apply for the fund?

To read more about the fund and to apply, visit the OVPR internal funding opportunity page here: https://research.iu.edu/funding-proposals/funding/opportunities/open-access-journal-fund/index.html

Who can I contact with questions?

Questions may be directed to the IU Libraries (iusw @ indiana.edu ) or the OVPR (ovprgrnt @ indiana.edu).