The Office of Scholarly Publishing Welcomes Newest Version of Open Journal Systems

The IU Office of Scholarly Publishing is working on a lot of exciting projects this summer. One of those projects is planning its rollout of Open Journal Systems (OJS) 3. The Public Knowledge Project announced the release of OJS 3 last summer and they have been continually updating and improving the open source journals publishing software since the upgrade. The latest version of OJS offers more robust functionality and several new features, making it a major enhancement to the platform we currently provide to over 30 journals. We hope to migrate all of our journals to OJS 3 by spring 2018.

We believe that the new upgrade will make editors’ work more straightforward and will streamline the editorial processes from article submission through final publication. In addition to offering a more flexible interface for customizing each journal’s homepage, OJS 3 enables editors to easily tailor the editorial workflow to their journal’s specific needs and processes. OJS 3 was developed after extensive usability testing with both authors and editors and, as a result, the new system provides more flexible permissions and less restrictive author registration requirements.

OJS 3 will also include a plugin gallery, with new and updated plugins to improve our assessment of journals and DOI registration process. One of the most exciting plugins that OJS 3 will offer is Open Typesetting Stack (OTS). OTS will enable editors to publish their journals in full-text HTML as well as PDF. The plugin will make each journal’s born-digital content more readily accessible to all readers while enhancing the archiving and preservation of its content. We are excited about this new functionality, as it will enable us to integrate multimedia, 3D objects, and other innovative forms of scholarship into our publications.

We recognize that our editors will need personalized support as they learn to use and customize OJS 3 to fit their editorial needs. We plan to meet with each journal individually before next spring to discuss the migration timeline in depth and provide each editorial team with one-on-one training. We are committed to making sure that all content is migrated correctly and efficiently. In addition, we plan to customize PKP’s extensive documentation to our specific OJS instance and our editors’ needs.

The Public Knowledge Project has created an OJS 3 demonstration journal for your perusal. We encourage you to explore OJS 3 in more depth and send any questions you may have about the migration or the new platform to iusw@indiana.edu. If you aren’t one of our current editors but are still interested in launching or moving a journal to the new OJS platform, please contact us. The Office of Scholarly Publishing is excited to work with editors on this important update.

Introducing Office of Scholarly Publishing Journals

IUScholarWorks journalsThe way Open Access journals publishing is done on campus is about to become even more rewarding—and exciting. Select OA journals based at Indiana University will have the option of benefitting from enhanced publishing services through the Office of Scholarly Publishing (OSP). The OSP was established by Indiana University Provost Lauren Robel in 2012 as a single-service campus publishing resource that draws upon the expertise and capabilities of IU Libraries and IU Press. Since 2009, the IU Libraries have facilitated the publishing of open access journals with the IUScholarWorks journals service. Among other services, the Libraries have provided technical support, performed platform maintenance and upgrades, and migrated content into the Public Knowledge Project’s Open Journal Systems platform at no charge.

Now, through the Office of Scholarly Publishing, those services can expand, still at no charge, for those campus OA journals whose operations are consistent with professionally-published scholarly journals. Drawing upon IU Press expertise in production, copyediting, indexing, and marketing, the OA journals selected will have the option of receiving an array of expanded publishing services. These include worldwide promotion alongside IU Press scholarly journals; copyediting, design, and layout; indexing; print-on-demand and fulfillment; e-reader editions; and additional revenue through print and online advertising sales. Representatives from IU Libraries and IU Press have begun meeting with journal editors to determine how the expanded services of the Office of Scholarly Publishing would be able to help support their particular areas of need.

This expanded-service journals program is the first phase of the rollout of the Office of Scholarly Publishing’s comprehensive suite of publishing services for the IU community. In the coming months, those services will continue to grow, including the development of new websites from IU Press and the OSP that will contain robust, interactive author interfaces as well as a host of vital information and publishing options for campus authors and editors.

For more information, contact:

Nicholas Homenda, interim Scholarly Communication Librarian

Michael Regoli, Director of Electronic and Journals Publishing, IU Press

New Monographic Series Launched in IUScholarWorks: Ethnomusicology Translations

IUScholarWorks is excited to announce the launch of Ethnomusicology Translations, a new monographic series that publishes ethnomusicological literature translated into English.  I interviewed Steve Stuempfle, Project Manager of Ethnomusicology Translations, about his experiences initiating this online publication series and he graciously answered a few of my questions:

Erica Hayes: What is Ethnomusicology Translations and how did it get started?

Steve Stuempfle:  Ethnomusicology Translations is a peer-reviewed, open-access online series for the publication of ethnomusicological literature translated into English. The series is published by the Society for Ethnomusicology (SEM), an organization founded in 1955 to promote research and study of all forms of music and their cultural contexts. For several years, the SEM membership has been calling for increased access to ethnomusicological scholarship across language barriers. We assembled an editorial team to pursue this endeavor and, thanks to a partnership with Indiana University Libraries, obtained a publishing platform. Our hope is that the new publication will be read not only by ethnomusicologists but by scholars from other fields and by anyone with an interest in music around the world.

How long have you been involved with Ethnomusicology Translations and in what capacity?

I have been working on translations initiatives at SEM since joining the organization as Executive Director in 2008. Over the past couple of years, I have been serving as Project Manager of Ethnomusicology Translations. My job is to address publication logistics, while the editorial team handles content.

Ethnomusicology Translations is a peer reviewed, open access online series. What made you adopt an open access model for this publication series and partner with IU Libraries?

We adopted an open-access model in order to reach as wide an audience as possible. A fundraising campaign at SEM has provided monies for translating, while our editorial team is volunteering their time. We partnered with Indiana University Libraries because of its success in offering quality scholarly publications through IUScholarWorks.

Who can nominate articles for inclusion in Ethnomusicology Translations and what is the nomination process?

Anyone can nominate an article to Ethnomusicology Translations by emailing General Editor Richard Wolf at rwolf@fas.harvard.edu. For brief nomination guidelines, see http://www.ethnomusicology.org/?Pub_EthnoTrans. Accepted nominations are assigned to a manuscript editor and then to a translator.

What are your plans for Ethnomusicology Translations over the next few years?

Our goal for the next few years is to publish translations of important ethnomusicological articles from a wide range of languages. Since Ethnomusicological Translations is a monograph series, rather than a journal, translated articles can be published at any time—as soon as they have gone through the peer review and editorial process. Each issue of Ethnomusicology Translation is a single article.

IUScholarWorks Welcomes Primary Source

I am pleased to announce the launch of a new student publication in IUScholarWorks: Primary Source: The Undergraduate Journal of History at Indiana University. The journal was previously published on a standalone website until Vianna Newman, current editor-in-chief, initiated the transition to IUScholarWorks in fall 2014. In the following interview, Newman shares some of her experiences as the editor of an undergraduate publication and the journal’s move to IUScholarWorks:

Shayna Pekala: Tell me a little about Primary Source.

Vianna Newman: A group of undergraduate history students founded Primary Source in the spring of 2011. They wanted to give undergraduates around Indiana and the Big 10 the opportunity to publish their work, which is pretty rare for undergrads. We publish an issue every semester with articles on a wide range of historical topics. The journal has been in its second generation – with none of the original members still on staff – since spring of last year.

How long have you been involved with the journal and in what capacity?

I joined the journal as an editor in January of 2012, and became editor-in-chief in August 2013.

Why did you decide to migrate the journal to IUScholarWorks?

I realized IUScholarWorks would help us with the editing process, specifically in keeping track of our edits and facilitating communication between editors, authors, and myself. Also, since IUScholarWorks hosts so many other journals, I know the website will be a good long-term home for the journal, more so than our previous one. The association with the other journals will also, I hope, increase awareness and readership of Primary Source.

How has the journal benefited since the move to IUScholarWorks?

I’ve been able to keep closer tabs on the progress that’s being made, and it’s been easier to look at and compare edits at various stages. I’ve been more in touch with how the editors are doing, which helps smooth the process.

What do you find most challenging/rewarding about being a journal editor?

The most challenging thing is keeping all the balls in the air. Every semester I’ve worked with anywhere from four to eight editors and five to seven authors. The most rewarding thing is being able to present these students’ great work to the world, even better than when they sent it to us, and knowing that you’ve helped turn something from an essay for a class into a published piece of scholarship.

What advice do you have for students who are interested in becoming involved with the editorial functions of a journal?

Find an existing student publication that really grabs your interest, for example Primary Source if you’re into history, and apply for an editorial position. Or start such a publication if there isn’t one! There are other university journals as well that will take on students as assistants and interns. But in order to secure such a position, the most important thing is to be a skilled writer and to have some experience with peer editing, or tutoring, or helping others with writing in any way.

What advice do you have for authors who are interested in submitting an article to Primary Source?

History is a very broad subject, and we encourage breadth in submission topics! In addition to well-written papers, we are looking for a good amount of analysis, and not just summarization of facts. Authors should take the time to make sure they’ve really developed a good argument. We receive a lot of papers that have great ideas or start well, but don’t quite go as far as we’d like them to. Finally, if authors have any questions, they shouldn’t hesitate to email at primary@indiana.edu.

XML Publishing in OJS

Journal publishers are increasingly using XML to improve the discoverability and long-term accessibility of their content. At IUB Libraries, the Digital Collection Services and Scholarly Communication departments have helped two open access journals, Indiana Magazine of History and The Medieval Review, establish and maintain XML workflows. Recently, we migrated one of these journals (and are in the process of migrating the other) to our Open Journal Systems (OJS) platform and have been using the XML galley plugin to streamline the XML publishing process. My colleague Nick Homenda and I presented on these efforts last week as part of the Digital Library Brown Bag Series. A recording of the presentation is available here: http://hdl.handle.net/2022/19773.

If you edit an open access journal at IUB and are interested in integrating XML into your workflows, please contact us – we’d love to work with you!

Reflections on 2014 and What’s to Come in 2015

With 21 journals and over 11,000 digital items published in its own iterations of Open Journal Systems (OJS) and DSpace, respectively, IUScholarWorks (IUSW) has led a crusade to cultivate the progression of erudition through the preservation and diffusion of academic studies conducted by the scholars of Indiana University.

In 2014, IUSW built new services and partnerships, and continued to strengthen its existing programming. Early in the year, IUSW introduced the option for editors and authors to obtain Digital Object Identifiers (DOIs) for works in both OJS and DSpace. Collaborations with the Avalon Media System team enabled IUSW to streamline the process for integrating multimedia into journal publications through the use of the Avalon Media Player. During the internationally celebrated Open Access Week in October, representatives from across the Libraries, IU Press, and the School of Informatics and Computing led discussions on topics related to open access and the scholarly publishing enterprise, including author’s rights, data management, and electronic publishing platforms.

IUSW has high hopes for what it will be able to accomplish during 2015, especially in regard to expanding its services. In response to requests from journal editors, IUSW has been working with the IU Press to be able to provide supplemental print copies of online journal issues. IUSW also aims to extend the ability to add Altmetric badges to journal articles in OJS, which is currently implemented in DSpace. Finally, IUSW will continue testing software solutions for an open access approach to conference management. With a successful beta run by the Indiana University Undergraduate Research Conference (IUURC20), IUSW hopes to be formally offering this service in the near future. Check back on the blog for reports on our progress!

To learn more about all things open access, feel free to stop by the consultation rooms in the Scholars’ Commons on Wednesdays 3-5pm to ask Shayna Pekala any questions you may have. Check out another open access project IUSW is working on: OpenFolklore.

OA Week 2014 Wrap-Up

On October 20-24th, IU Bloomington celebrated Open Access Week 2014 with a series of workshops and events to increase the local research community’s understanding of open access. Moira Marsh and Dee Mortensen kicked off the week with a session on the “Road to Publishing for Students,” where they relayed the steps in the publishing process and shared tips on how to (and how not to) get published.

Tuesday’s events began with a student roundtable discussion on open access moderated by ILS professor Cassidy Sugimoto. The four student panelists shared their thoughts on a variety of issues in open access, including types of OA, quality control, activism, power dynamics of publishers, disciplinary differences, and more. In the afternoon, Nicholas Wyant, Theresa Quill, and Christina Sheley showcased three different tools for finding open access resources in the social sciences: SSRN, American Fact Finder, and Open Street Map.

Shayna Pekala led a workshop on Wednesday morning introducing Open Journal Systems (OJS) software as a tool for publishing your open access journal. Jen Laherty followed on Thursday afternoon with an informative workshop on how to write a data management plan for an NSF grant proposal (for those of you who missed it, a recording is available here). She also explained the various options for storing data at IU and where to go for help with managing your data.

Naz Pantaloni gears up for his presentation on journal publishing agreements.
Naz Pantaloni gears up for his presentation on journal publishing agreements.

Naz Pantaloni wrapped the week up with a session on negotiating journal publishing agreements. He talked about the basics of copyright, what rights are typically negotiable, and how authors can use an Author Addendum to maximize their rights.

Overall it was a successful week with ample learning opportunities for students and faculty alike. A big thank you to all of the presenters, the Scholars’ Commons, and the Libraries for making these events possible!

IUScholarWorks Journals: More than Just a Hosting Service

The IUScholarWorks journal service helps you, the prospective journal editor, publish your journal in open access. While IUScholarWorks does not identify as the publisher of any of the journals we support, we do so much more than simply host your content. Here are some of the services we provide:

  • Indexing – We’ll make sure your journal articles show up in Google and Google Scholar.
  • ISSN registration – We’ll apply for an International Standard Serial Number (ISSN) to uniquely identify your journal.
  • DOI registration – As a member of the DOI registration agency, CrossRef, we will help you assign and register Digital Object Identifiers (DOIs) to uniquely identify your articles.
  • Editorial workflow management – We’ll train you how to use Open Journal Systems (OJS) software to effectively manage your editorial workflows.
  • Cataloging – We’ll create a record for your journal in IUCAT and WorldCat.
  • Content preservation – We are committed to maintaining the content of your journal in perpetuity, even if ownership of the journal moves outside of IU. All of our journals are archived with CLOCKSS.
  • Copyright & Licensing – We will work with you to draft your journal’s copyright policy and can advise on how to license outside content for reuse in your journal.
  • Multimedia content support – Want to include audio or video content alongside your journal articles? We’ll help you use the Avalon Media System to make this possible.
  • Usage statistics –We’ll provide annual reports on article views for your journal.

As you can see, IUScholarWorks strives to go above and beyond simply providing a home for your journal on our server. If you are thinking about starting a new journal, or are interested in migrating your current journal to an open access publishing platform, please contact us at iusw@indiana.edu.

IUScholarWorks Journals Now Minting DOIs

An example of an article with a DOI in the Journal of the Scholarship of Teaching and Learning.
An example of an article with a DOI in the Journal of the Scholarship of Teaching and Learning.

IUScholarWorks is pleased to announce that we are now offering the ability to mint DOIs for IUScholarWorks journal content in partnership with CrossRef.

A DOI, or Digital Object Identifier, is a string of characters that uniquely identifies an online item and serves as a stable, permanent URL. This functionality makes it easier for online content to be discovered, used, and cited.

As part of IUScholarWorks’s agreement with CrossRef, journals that use this service are required to check for and include existing DOIs for all article citations. Therefore, we encourage journals with back content to issue DOIs only for prospective content (if your needs extend beyond this, please contact us).

Within OJS, the DOI plugin allows journal managers to configure the journal’s DOI settings, and the CrossRef XML Export plugin enables them to export metadata for deposit into the CrossRef database. Additionally, editors have the ability to add DOIs to article PDFs prior to publication.

To start issuing DOIs for your IUScholarWorks journal, please contact us at iusw@indiana.edu. Detailed instructions are also available on the IUScholarWorks wiki.

(#13) IUScholarWorks Journals

IUScholarWorks includes a service for managing and publishing IU faculty and graduate student edited journals.  If you’re interested in getting a handle on the editorial workflow process (i.e., less email in your personal inbox!) or if you’re interested in pursuing an open access publishing business model for your journal, please contact us to talk about the possibilities.

We support the OJS software platform.  OJS = Open Journal Systems and is a product of the Public Knowledge Project.  The OJS software is a robust content management system for managing the editorial work of the journal.  It includes support for author submissions – including agreement to the journal’s copyright policy, peer review – including reviewer forms, and the editorial work for sections.  At its core is a large database that keeps track of all the communications between the involved scholars as well as all the article versions produced along the way.

OJS can also publish your journal if it is based on an open access publishing model – meaning free and available to the world on the internet. OJS provides RSS feeds for tables of contents to readers and you can allow readers to make comments on the content.

Please review the journals that publish with IUScholarWorks Journals.  Please know that we can support the editorial work if you publish with another publisher.  We can also address archiving open access backfiles if a journal could benefit from such a service.  No matter what option you choose, if you partner with IUScholarWorks Journals your content will be highly discoverable by search engines – including Google Scholar, the IU Libraries along with our partners in the Digital Library Program will take measures to preserve the content for the foreseeable future, and we will provide article level use statistics that are of value to both authors and editors.