MDPI Updates – Byrnes, REEI, Poynter Center & more!

In 2015, Indiana University launched the system-wide Media Digitization and Preservation Initiative (MDPI), with the goal of reformatting and saving deteriorating media and film that could be found across all of the Indiana University campuses. To date, more than 344,000 audio, video, and film have been digitized.

At the University Archives, in some instances, we knew who deposited or transferred the media, but so many lacked description — and we lacked the proper equipment to safely play or view many of the items – that we are just now discovering what we actually had in our holdings. It has been a long road to figure out copyright and privacy issues surrounding the digitized media but late last year, we were given the green light to begin working our way through the “dark archive” and begin making them accessible. Access levels are worldwide, IU-login, or restricted. Nearly all materials can be viewed upon request for individual researchers, however, and item descriptions can be found via our collection finding aids in ArchivesOnline. For the past several months, I have shared internally what was being published but it seemed these updates should be shared more broadly! And so, without further ado….

All of these items can be accessed via Media Collections Online (MCO). Some may require IU log-in for immediate access; click on the Sign In link in the upper right hand corner of the MCO web site.

New project:

In April, Archives student Andrew wrote a post about his work on recordings from the Robert Byrnes papers, and specifically, a series of films Byrnes recorded circa 1959 on Russian history for distance education purposes. These films have since been processed through Kaltura for automatic transcription and now our wonderful graduate student Stephanie is working on cleanup. When completed, the files will be moved back into MCO and they will be our FIRST films with closed captioning! The transcripts are fairly clean but it is still slow work, taking her about 4-6 hours per 30 minute recording (she says she spends a fair amount of time looking up the spelling of Russian individuals and places!).

https://media.dlib.indiana.edu/
Screenshot of Ruissan Revolutios and the Soviet Regime opening scene from Media Collections Online

Completed:

  • Commission on Multicultural Understanding recordings (45 items): Quite a bit of content related to the Benton Murals, including several “B” rolls of footage for the documentary, “The Parks, the Circus, the Klan, the Press: A Benton Mural in Woodburn Hall.” Collection also includes recordings of panels, meetings, speeches, or forums, as well as recordings collected by the Commission for educational purposes. Access level: Largely IU-only due to lack of releases from speakers, though some are because they are non-IU created content. Two recordings related to rape and campus safety have been made available Worldwide. If you are outside IU, see the collection finding aid for fuller description of the recordings that are not available and contact us for access requests.
  • Poynter Center for the Study of Ethics & American Institutions recordings (100 items): These are absolute gems. The items are primarily recordings of television programs IU’s Poynter Center created from the 1970s-1990s, including series such as “The Citizen and the News,” “A Poynter Center Report,” “Citizen & Science,” “Poynter Interviews on American Institutions” and “Conversations on America.” Each episode brought in outside politicians and reporters such as Lee Hamilton, then-Congressman Andrew Young, Jr. (went on to become the first African American US ambassador to the UN, later served as Atlanta’s mayor), and well-known journalist David Halberstam. Lots of focus on Vietnam, loss of public trust, politics and politicians, and how news is reported and how it helps form public opinion. Also included are campus lectures. Access level: Worldwide
  • Russian and East European Institute recordings (383 items): Consists largely of lectures spanning the 1960s-1990s, from both campus visitors and IU faculty. All audio. Local names you might recognize include Alex Rabinowitch, Charles Jelavich, and Charles Bonser.  Access level: IU, but descriptions can be found via the finding aid (see the “Programs” series); contact us for access!
  • Union Board recordings (291 items): “Live from Bloomington” albums, Dunn Meadow concerts, Dance Marathon recordings, Model UN events, and UB sponsored lectures and visitors, including Spike Lee, Bobby Knight, and June Reinisch. Access level: IU only, but we have Union Board records related to a lot of these events. We plan to do some research to see what kind of paperwork/releases we may have. In the meantime, see the descriptions in the Audiovisual series of the finding aid and let us know if you would like to access anything!
  • Allen Grimshaw recordings (116 items): Dr. Grimshaw was a Professor of Sociology at IU from 1959-1994. There are recordings related or used for his research, which focused heavily on sociolinguistics and how different disciplines studied the same speech event. Also includes classroom lectures. Access level: Mix of worldwide (classroom lectures), IU only (collected recordings), and Restricted (interviews with children, dissertation defense). Descriptions of the media can be found on his collection finding aid; contact us if you are outside IU and spot something you would like to see!

    Screen capture from Grimshaw recording of Soviet and American military personnel roundtable on nuclear disarmament.
    Screen capture from Grimshaw recording of Soviet and American military personnel roundtable on nuclear disarmament.

We have also located and pushed a few recordings in response to requests, all have Worldwide access:

In progress:

And that’s your MDPI update for the summer! Please let us know if you have any questions and definitely spend some time checking out the wonderful resources to be found in Media Collections Online! It’s pretty amazing what we have access to here at Indiana University. And as always, please let us know if you have any questions!

Look for the next update in a few months!

Sincerely Yours: Trade-Lasts and Lasting Letters

Guest post: Christine Wagner is the Administrative Secretary in IU Libraries Administration. 

Because the pandemic has many of us working at home, opportunities have presented themselves.  I joined the Archives’ Great Coronavirus Transcribe-a-thon, helping to transcribe the letters of Daniel Biddle, who attended IU from 1893 to 1895 and later became a seminal figure in the Indiana insurance business. His beautifully written letters and descriptions, along with his picture, have already been featured in an earlier blog about the “Removal Question.”

My task was to type his letters to Janie, his future wife. I jumped at the chance, because I thought there might be a bit of romance in them.  However, they are mostly prim and proper as one would expect from the late 1800s.  He describes classes, fires, his roommates, visiting lecturers, and the famous IU Scrap between the Freshman and Sophomore classes, of which he seems wary.  Yet, just as flirting in elementary school includes contrary behavior, Dan begins to tease Janie his second year.  He explains that her high school chemistry is “baby chemistry” for which he then has to apologize for:

I most humbly beg your pardon for “making so much fun” of your school affairs. I may be mistaken, but I think I have always praised them very highly. Of course I have not spoken of them in such glowing terms as I use in speaking of affairs here, but it is only just that I should not.

Pressed flower sent to Janie September 22, 1894.
Wayside Flowers flower, September 22, 1894

Also, he starts inserting tidbits about his familiarity with young ladies:  “By the way there is a pretty nice looking girl here where we room but have not yet succeeded in getting acquainted with her. Guess she is afraid of us. Girls are generally afraid of the boys you know.”

But Dan is an equal opportunity flirt and gives Janie the reins several times with inducements such as:

I would invite him (Dan’s roommate Eli who apparently has a mustache Janie finds intriguing) home with me some time but I am afraid you would _____ _____ ____ _____ _____ ____ _____ _____ _____. You can fill out the blanks some rainy day, or some time when you have all your lessons & have nothing else to do.

The paragraph Dan writes that includes blanks for Janie to fill in.
Letter, Daniel Biddle to Janie Bartee, October 3, 1894

Blanks become a frequently used strategy in the letters, though they never get filled in. Dan suggests the words that populate the blanks be shared in person.

There are further discussions on the role of women and men. Obviously replying to something Janie has pointed out, Dan responds:

I did not mean to say that all boys only care to have one girl. I was just stating the rule. Of course it has exceptions, but they are rare. Eli only has three or four girls I think. Yes, ‘boys are altogether lonely creatures.’ You surely hit the nail on the head that time. It’s a good thing to be able to know the truth when one sees it.

Later, he asserts women come to college to find someone to marry.  At times, it feels as if he is baiting Janie!

The culmination of their flirtation can be summed up in one hyphenated word: trade-lasts. On November 5, 1894 Dan writes, “So you have a trade–last for me have you, well I have one for you too. Now, as Tom Sawyer says its a ‘sure enough’ trade–last too, not one manufactured for the occasion as some I have heard of.”

When I first read it, I thought perhaps he had a trade magazine for her, but then the term came up again at the letter’s end: “If you wish to trade trade-lasts, box yours up and send it, and I will send mine in return guarenteeing [guaranteeing] it to be of good quality.”

The paragraph Dan writes when mentioning trade-lasts and Mark Twain.
Letter, Daniel Biddle to Janie Bartee, November 5, 1894

I hit the Internet to discover a trade-last was an exchange of compliments according to the Oxford English Dictionary. In John F. Clark’s article about trade-lasts in American Speech I found out they were a “purely American phenomenon,” shared by young people from the 1890s to the 1930s, and have been documented linguistically throughout the Midwest.[1]

Not being an expert on relationships now or in the 19th century, I do not pretend to know the psychology between Dan and Janie, but it appears that the flirting and the baiting and the blanks get to be a little too much. Dan apologizes more:

I believe I did not say what you said [“implied” above first “said”] I said, but think I said that I said what I meant and meant what I said in the case in question; at least I say now that I do not always say what I mean or mean what I say. Beg your pardon for the first of this statement.

The paragraph Dan writes apologizing to Janie saying words are dumb things.
Letter, Daniel Biddle to Janie Bartee, November 25, 1894

And more apologies:

Well now for that marveless [marvelous] letter you spoke of, which, it seems, you unfortunately misunderstood. I thought you understood that my reckless remarks were only in fun, and am sorry to learn you thought them otherwise. I am aware of the truth of your statement that ones thoughts look funny on paper. Words are poor dumb things when written and sometimes express in a feeble way what is intended, and in a powerful way that which was not intended. In conversation the manner in which a thing is said & the expression of the face often mean more than the spoken words. I possibly did not bear this in mind when writing my last letter, and hence passed over the danger line without realizing it. I however beg your pardon for the past, and promise to be more careful in the future.

Dan seems to be adept at tongue and cheek. By winter break, Janie has a “bone to pick with him.” Afterwards, it is clear one of Dan’s friends has shared something unsettling with her. As the reader of the letters, we never truly find out, but Dan and Janie gingerly begin to talk of trade-lasts again.

Amidst the sharing of Latin, James Whitcomb Riley phrases, book recommendations, and hometown gossip, the two navigate their growing closer.  By the end of Dan’s last year, there is a hesitation between them, a backing away from the flirtation and, perhaps, a maturity.  In his last letter to her, Dan shares, “Yes, I think I have noticed somewhat of a change in you. I am better acquainted with you now than before…”

It is an intimate privilege to read someone else’s letters to their future spouse. I had to remind myself that even though these were Dan’s words, it was Janie who kept the letters in the first place. I knew from the biographical information on the finding aid that Janie died before Dan. Having had two sons and hopefully of fulfilling life, she died of diphtheria at age 51.[2]  After Janie’s initial keeping the letters safe, it was Dan and their family who kept them and eventually gave them to the Archives. Quite a loving gesture for quite a budding love affair.

All of the letters have been digitized and are available through the finding aid. The transcriptions are not publicly available yet, so just reach out to the Archives if you would like access!

[1] APA: Clark, J. (1983). The Vainglorious Trade-Last: A Reappraisal. American Speech, 58(1), 20-30. doi:10.2307/454748

[2] Find a Grave, database and images (https://www.findagrave.com : accessed 01 June 2020), memorial page for Jane “Janie” Bartee Biddle (29 Mar 1874–21 Dec 1925), Find a Grave Memorial no. 56935303, citing Remington Cemetery, Remington, Jasper County, Indiana, USA ; Maintained by Alana Knochel Bauman (contributor 47076457) .

Union Board Scrapbooks highlight IU events over the years

For more more than 100 years, the Union Board has organized events on campus that have elevated the IU experience. The IU Archives holds a collection of Union Board scrapbooks that highlight the board’s events and programs from the 1930s through the 2000s. They are a wonderful look into IU history and at the events that shaped many IU students’ experiences across the last several decades.

Photograph of John Whittenburger, founder of the Union Board, originally printed in the 1911 Arbutus, P0047175

As I dug into the history of the Union Board, I realized the Union Board existed before the construction of the Indiana Memorial Union (IMU). In fact, it was first founded by IU student John M. Wittenburger in 1909 with a goal to “further the interests of Indiana University and her students.”

Originally comprised of male students and two male faculty advisers, including Indiana University President William L. Bryan, the group met in the Student Building and old Assembly Hall until the construction of the Union in 1932. Their focus was on enriching the lives of IU students, faculty and staff through unique events, activity and programs. Initiatives ran the gamut, from socials and dances, fairs, movie screenings, concerts, performing arts acts, and more.

From the Archives Photograph Collection, titled, “The Indiana Union barbershop located in the Student Building,” from the 1912 Arbutus, P0048276.

One early example of the Union Board’s impact on campus comes from the 1912 IU Arbutus. One page includes a picture of a barbershop in the Student Building attributed to the early Union board.

The Union Board went co-ed in 1952 when it merged with the Association of Women Students, and over time has grown to become an elected student governing body that leads the IMU, directs handfuls of committees – including the Campus Creative Arts committee, Concert committee, and the popular Live From Bloomington committee – and is now the largest student programming organization on campus.

One of the longest running and likely one of the best known Union Board programs, Union Board Films, was first rolled out in 1914 under the program’s early name, “Let’s go to the Union Movies.” It has brought screenings of popular films to campus for free or cheap, providing a fun and cost-effective weekend event an easy walk from the dorms. Originally held two nights a week, the recent film program offers showings of newly released movies in the Union’s Whittenberger Auditorium most weekends during the school year.

Schedule of Union Board Films from the Spring semester 1987. From 1986-1987 (book 3), in the Union Board Scrapbooks, 1932-2012 collection.

Another area of Union Board programming, music and comedy events, are well represented in the pages of the scrapbooks. The board has brought all types of musical acts and comedy events to campus, both large and more intimate. Union Board Concerts committee brought BB King to campus in 1971.  In 1979, the committee featured the rock band Heart. In 2001, Union Board events featured comedian Dave Chappelle. In addition to massive musical and comedy acts, the Union Board has also hosted smaller, localized music and comedy, including their well-known local music series called Live From Bloomington and local comedy improv and sketch group events.

Clipping advertising one of many Union Board concerts, this one promoting the B.B. King concert from the 1971 scrapbook, in March 19,1971 – April 14, 1972 within the Union Board scrapbooks, 1932-2012 collection.
Clipping advertising Union Board-sponsored concert event featuring the band Heart, February 1979, from October 1978-February 1979 in the Union Board Scrapbooks, 1932-2012 collection.
Scrapbook page highlighting a 2001 Union Board comedy event that brought Dave Chappelle to the IU Auditorium. From 2001 in the Union Board scrapbooks, 1932-2012 collection.

Ticket stubs and event programs, news clippings and photographs featured in these scrapbooks provide a glimpse of not only the workings of the Union Board over the years, but also a glimpse of the way student life has changed over the years. The scrapbooks range from the 1930s all the way up to the 2010s, and the richness of campus life from such a broad range of IU history is really interesting to behold! Check out the scrapbooks here and find out more about the Union Board’s current programming and committees!

Fostering Friendships, Not Boundaries – The IU Chapter of the Cosmopolitan Club

IU students have always done their part in difficult times to stay close and foster friendships and understandings between people from all over the world. Just before and during World War I, a group of students at IU formed a chapter of the Cosmopolitan Club, receiving their charter from the national organization in 1918. The goal of the club was to bring American students and foreign students together to foster international fellowship and peace under the motto “Above all nations is humanity.”

An image from the 1922 Arbutus of the members of the Cosmopolitan Club, taken sometime in the fall of 1921. IU Archives Photograph Collection, P0054058.

The first attempt to create the club at IU, after a Cosmopolitan Club member at the University of Wisconsin in 1907 invited IU students to create one and attend their first convention, did not pan out. However, nine years later, 12 international students successfully began IU’s Cosmopolitan Club. The club included members from dozens of countries as well as students from the state and across the U.S. Interest and membership in the Club remained high through the early to mid 1960s, but participation in the club waned by 1969, the last year the club was pictured in the Arbutus.

List of foreign-born students, Indiana University, from Original items, 1941-1943 and undated, Cosmopolitan Club records, 1916-1970.

The club’s most popular event, called the International Dinner, was a hit on campus. Originally started as an “International Revue” in 1922, guests paid a small fee to dine on international food and watch international students perform their nation’s folk dances, music and other entertainment. They also hosted an International Variety Show, which featured international student’s cultural dances.

Cover page of the program for the club’s annual International Dinner, October 1955. From Events, 1922-1970 undated, in the Cosmopolitan Club Records, 1916-1970.

The club was the foundation of many events of IU’s annual International Week organized by the International Affairs Commission that also celebrated the United Nations. The last record of an International Dinner in the collection dates to 1970, the last recorded active year of the club.

Article from the IDS titled, “The Cosmopolitan Club: It brings together many nationalities” from 1942. Located in Clippings, 1916-1958, undated in Cosmopolitan Club records, 1916-1970.

The club files span much of their active years at IU, and focus mostly on various subject files by year and items and clippings from club scrapbooks. Notable files include the club’s constitution, publications related to their events, club correspondence, copies of the club’s newsletter the Cosmo Reporter, initiation files and local news clippings related to the club and its activities that span decades at IU that included significant political and societal change. Discover more digital items in the finding aid here!

Behind the Curtain: Matt Meyer

Headshot of Matt Meyer
Matthew Meyer, IU Archives graduate student assistant

Behind the Curtain is a series highlighting IU Archives Staff, partners from various departments of the IU Libraries, and students who make all of our work possible. 

Role at the IU Archives: Matt is a graduate archives assistant at the IU Archives which includes basic tasks such as processing collections, assisting with reference questions, and working at the front desk. Matt says that it feels like he’s expanded upon that considerably, as he has also assisted in instructional sessions, curated an exhibit, encoded finding aids, and digitized photos.

Educational Background:  Matt has a Bachelor’s degree in History from Purdue University. Admittedly, Matt thinks that it felt a little weird coming to I.U. after growing up in Boiler Nation all his life, but he has enjoyed being here. He graduates this month with an M.L.S. with a specialization in Archives and Records Management from Indiana University.

Previous experience:  While an undergraduate at Purdue, Matt worked at the student newspaper, The Exponent, and became editor-in-chief during his last semester. Before that, he worked in catering.

What attracted him to work at the IU Archives: During undergrad, Matt took a course where students had to research a collection in Purdue’s archives and then write a 25-page paper. It was an amazing experience and started his fascination with archival collections. When he applied to I.U. for graduate school, he knew right away that he wanted to specialize in archives, and he figured working at IU Archives would make the most sense for what he wanted to do.

Favorite item or collection in the IU Archives: Honestly that’s hard to say. Anything baseball related is always going to catch Matt’s attention, and the same goes for material related to World War II. He would say that the collection he finds particularly interesting is the Pauline Montgomery collection of tombstone photos. She traveled throughout southern Indiana photographing tombstones and making notes about their designs, years, inscriptions, and locations. The photos are fascinating to go through, and Matt is hoping as part of a class project to create an map showing the different locations she photographed.

Black and white photograph of tombstone in the shape of a tree trunk with additional symbols of an anchor, ivy, and scroll included.
Wesley family – Tree Trunk tombstone, 1890, Winchester, Indiana. C386 Pauline Montgomery collection

Current project:  Before the library shutdown, Matt was working on a few different projects. He was wrapping up work  on a collection of scrapbooks originally put together for Robert Shaffer, who was Dean of Students in the 1950s-1960s. He and his wife traveled all across the world; Matt counted almost 60 different countries. Matt was also encoding some finding aids for collections and putting the finishing touches on an exhibit. Now that he’s working remotely, he is working on entering metadata elements into digitized recordings of lectures as part of the IU Media Digitization and Preservation Initiative (MDPI) and going over letter transcriptions.

Favorite experience working at the IU Archives: Matt says that it was leading an instruction session with undergrads for the first time. Matt assisted our education archivist, Carrie Schwier, with setting up a session for a Baseball as History class. He created his own lesson plan to show students how photos can be used as primary sources. While indulging in his love of baseball was certainly a highlight, it’s a favorite because it reminded him of when he was an undergrad learning how to use primary sources, and it felt like he was able to come full circle.

What is something you’ve learned by working with the IU Archives: Processing and instruction are definitely two big things Matt has learned at IU Archives, but he is more impressed with how the Archives are so interconnected with campus. When he worked for the newspaper, he quickly realized how important it is to develop relationships with sources to get content into the paper and deliver it to readers. Matt feels the Archives is similar, it is a result of relationships and collaboration that the IU Archives is able to provide access and preserve such a large collection for researchers and to support a wide range of classes.